Invoicing and Financial Clerk Job 2020

Posted on :

14 Jan, 2020

Category :

Finance Jobs in South Africa

Job Description

Job Title: Invoicing and Financial Clerk

Essential requirement:


MUST have stock capturing (GRV)

OR Stock invoicing within the last 5 years

Minimum requirements:

Minimum of 3 years’ relevant experience in invoicing and/or similar role
Basic financial/ accounting experience
Pastel Accounting Software
Good verbal and written communication skills
Microsoft Office Suite – Intermediate Level – Excel important
Ability to multi-task and work under pressure
Organised, Good time management skills

Role Description

Verify quotations received by Partners according to a pricelist
Add the quotation to the relevant Excel Spreadsheet
Submit the quotation to the Finance Manager for approval and sign off
Once approved by Finance Manager prepare approved Ubuntu quotation
Send an email to Partner to request an invoice for the relevant POPrepare project sheet and send to Administration Clerk to issue a PO number
Once partner invoice is received, verify that the pricing is correct and update on the relevant database
Capture GRV for the Partner on accounting system (Pastel)
Ensure that Partner details are correct by referring to the relevant Purchase Order
Prepare/ process invoice for Partner
Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator
Update final project sheet and send to Creditors Clerk
Update invoice details on Ubuntu database, portal and relevant spreadsheet
Scan and email invoices to Financial Administration to send to Partner
Liaise with Partner in terms of queries/ discrepancies as and when required
Should it be required on month-end – follow up on outstanding invoices with Partner
Any relevant administrative duties as and when required

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