Joint Aid Management (JAM) SA New Job Position

Joint Aid Management (JAM) is a South African founded humanitarian nonprofit organisation that works to empower Africans to create better lives for themselves.

Job Title: National Nutrition Programme Coordinator
Job Location: Johannesburg

The purpose of the position is to manage JAM SA Nutritional Programmes, including programme implementation, subordinate staff management, monitoring and evaluation of programme systems, and managing expenses.

Report to: Programme Manager

Responsibilities:

Tactical Planning & Direction

• Develop and have an approved annual national strategic plan, based on JAM SA goals & objectives
• Hold an annual review workshop for national performance with full staff participation as part of planning for the following year

Financial Management

• Give input into the annual national programme budget
• Ensure all costs are adequately covered based on the previous year and taking into account inflation and expansion
• Prepare and present a needs analysis to cover day to day running costs, replacement costs and equipment supply for the programme
• Prepare a budget forecast for the staff for the year

Human Resources Management

• Ensure subordinates job descriptions are up to date and make suggestions for any revisions
• Conduct quarterly performance reviews of all subordinate staff
• Ensure completion of annual 360-degree appraisal for all subordinate staff
• Propose annual training plan for national office and programme staff to HR
• Propose a training plan for any shortfalls experienced in own skills base over time

Supervisory Practices

• Hold regular meetings with all subordinates to discuss the programme and any challenges
• Perform regular field visits to national offices and programmes to evaluate staff performance
• Check on programme progress and confirm the validity of reports
• Work with staff to develop key competencies and build capacity

Programme Management

• Hold regular meetings (Skype or face to face) and oversee and monitor all programme activity
• Ensure programme targets and requirements are fulfilled
• Provide a weekly plan and performance report structure to subordinates for accurate reporting meetings, field visit evaluations and evaluate field expenditure
• Evaluate and measure success and challenges
• Ensure subordinates and supervisors are managing community relations
• Have a plan to strengthen meetings with government stakeholders  and build relationships with Government representatives based on this plan
• Network with other stakeholders (e.g. NGOs, donors) were appropriate and necessary

Policies and Procedures Compliancy

• Ensure all activities are compliant with JAM policies and procedures, (Request this document) and donor requirements
• Familiarize self with the JAM national nutritional plan. (Request this document)
• Communicate JAM strategic plan and policies and procedures to subordinate staff
• Provide necessary support to ensure compliance and/or implementation (Create a poster/material of the JAM “big picture” that staff contribute to)
• Identify and report any policy/procedural deviations by operational staff immediately

Reporting

• Submit complete, accurate monthly report by 15th day of each month
• Submit complete, accurate quarterly report by the 15th day of the following month (e.g., January-March report submitted by April 15th)
• Ensure ECD centre beneficiary evaluations are completed for all programmes
• Supervise the collection and archiving of ECD success stories for newsletter or marketing
• Ensure all necessary information is collected to complete comprehensive audits on each ECD centre
• Ensure information is fed to the central SA ECD Data base with the month end report

Requirements:

• Grade 12 and any relevant tertiary qualifications in development-related field
• Fluency in English and preferably at least one other official African language
• Management, leadership and conflict resolution skills
• Organisational and coordination skills
• Strategic thinking, decision-making and problem-solving abilities
• Sound knowledge of South African society
• Communication skills – both oral and written
• Attention to detail
• Valid driver’s license
• Computer Literacy – Microsoft Office
• Experience in a structured supervisory environment
• Experience in community development, preferably with significant time spent in the field

To apply, submit CV to Fiona [email protected]

Application Deadline: 23rd November, 2018