Kwena Human Capital Ongoing Job Vacancy – Apply Now!

Posted on :

27 Sep, 2022

Category :

Administrative Jobs in South Africa

We are currently recruiting for a 6 month contract position for one of our clients as a IT Programme Co-Ordinator.

To support the IT Programme Operations lead/owners by overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the Programme streams. The IT Programme Coordinator will coordinate the schedule, budget, issues and risks of the projects on the Programme. It’s their job to make sure the project management framework is well-organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same page.





Job Title: IT Programme Co-ordinator (Contract)
Location: Cape Town

Job Summary:
Duties & Responsibilities:
Knowledge, content management and practical application of methodologies (e.g. Project Management Framework), templates, best practices, training material and research

• Request, receive and consolidate Project Status reports

• Maintain a Project Register by obtaining and distributing all relevant information pertaining to projects

• Schedule, attend and minute Project and Portfolio level health reviews

• Schedule, attend and minute Demand Forum reviews

• Track actions and consolidate a minute tracker tool for relevant IT Portfolio meeting and forums

• Maintain an integrated project resource plan to track project resource and ensure optimal project resource utilization

• Ensure and maintain a central repository of key project deliverables per project (e.g. project registration forms, business cases, project definition reports, post project reviews, post implementation reviews, project status reports etc.)

• Support Project Managers by locating and providing templates and best practice material

• Assist with IT Portfolio presentations

• Assist with administering the business framework for project prioritization

• Assist with the administration of the project management training course

• Assist with the onboarding of Project Managers

• Maintain knowledge base and intranet pages

• Monitoring programme progress and creating programme status reports for IT leads and stakeholders.

• Scheduling stakeholder meetings and facilitating communication between the IT programme/project leads and stakeholders throughout the project life cycle.

• Taking of and distributing meeting notes and following up on agreed tasks with stakeholders

• Managing project/programme management documents such as the delivery plan, budget, schedule or scope statement, as directed by the IT Programme lead.

• Support team members when implementing risk management strategies.

Desired Experience & Qualification:
• Diploma or similar in business administration, management or a related field

• Beneficial Project management certifications (Certified Associate in Project Management (CAPM), project management professional (PMP) or similar)

• Working knowledge of project management software

• Proficiency with Microsoft Office (Outlook, Word, Excel, Powerpoint, Projects, Teams)

• Excellent interpersonal skills

• Excellent communication skills

• Attention to detail

• Exceptional verbal, written, and presentation skills

• Ability to work on tight deadlines

Additional Criteria:

• Contract Management experience

• 2 to 3 years demonstrated working background in administration and providing project office services to projects

• Strong planning and organisational skills

• Financial management skills would be advantageous

• The ability to manage information

• Analytical and systemic thinking ability

• The ability to communicate, both written and verbal, at all levels in the organization.

• Ability to read, analyze large quantities of data and/or information, interpret and identify relevant trends and summarize into meaningful management reports

• Must be able to work in a pressurized environment.

• Customer service orientation

• Delivery focused and goal driven

• Flexible

• Builds effective relationships with line management, team members and customers

• Appropriately derives and organises the essence of information to draw solid conclusions

• Proactively approaches others to obtain missing information

• Demonstrates a results-oriented mindset in planning and implementing activities/projects

• Plans with a realistic sense of the time and resource demands involved, maintaining awareness of the interrelationships between own and other activities/project

• Monitors and tracks progress to ensure delivery of all planned commitments, and keeps the appropriate people informed

• Listens attentively and checks understanding of the message being received.

• Prepares clear, well-structured presentations using a variety of tools and techniques.

• Prepares written reports and briefs and communicates ideas clearly.

• Speaks fluently in team meetings when presenting information.

• Discusses issues and exchanges information with partners to identify areas of mutual interest and benefit.

• Genuinely cultivates personal bonds with colleagues in order to enhance performance throughout the organisation.

• Adjusts to work effectively within new work structures, processes, requirements, or cultures

• Demonstrates resourcefulness in acquiring necessary knowledge, skills and competencies to adapt to change

To Apply:

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