MANAGER: SECRETARIAT SERVICES at RAND WATER

Internal and External applications are invited from suitably qualified persons to fill the following
vacancy in the Group Secretariat Division at Rietvlei.

MANAGER SECRETARIAT SERVICES
(HAYBAND-N)

OVERALL RESPONSIBILITY
To provide an efficient and effective company secretariat service to the Board, its subcommittees
and other Governance Structures of Rand Water (“RW”) and to ensure compliance with governance
and statutory requirements.

PRIMARY DUTIES
 Provide strategic support to the office of the Group Company Secretary
 Manage secretariat function and other secretariat activities
 Ensure that Group Secretariat Department provides an effective and efficient service to all RW entities and within the prescribed timelines
 Keep abreast and monitor the legislative developments, corporate governance standards and advice the committees on the developments
 Assist with the compilation of the departmental business plan and assist with monitoring of the departmental budget
 Ensure that meeting packs are compiled in accordance with the prescribed process and ensure distribution of meeting packs with the prescribed timelines
 Ensure that all secretariat documents are filed in line with the RW Record Management Policies
 Maintain minute books and other statutory documents in accordance with the legal requirements and best governance practices
 Assist in managing team performance and compiling team training development plan
 Collate reports and ensure that any other documentation prepared is of good quality and in line with Group Secretariat quality standards
 Maintain continuity across the business by documenting and communicating actions, resolutions of
meetings and meeting requirements
 Assist with compilation of the annual work plan, board development plan, departmental processes, arrangement of board inductions, review of board policies and the governance framework
 Ensure compliance with the applicable legislation and the governance standards within the organisation

JOB REQUIREMENTS
 LLB/CIS or equivalent company secretariat qualification
 3-4 years secretariat experience i.e. Board and committee meeting co-ordination, administration and secretariat services
 3-5 years managerial experience
 Willingness to work irregular hours as and when required

COMPETENCY PROFILE
KNOWLEDGE SKILLS BEHAVIOUR
 Practical knowledge and understanding of the requirements of PFMA, Water Services Act, Companies Act and any other applicable
legislation
 High level of minute taking
 Understanding of public sector and corporate governance
 Advanced MS Office Suite
 Excellent command of English
 Good interpersonal skills
 Information management and monitoring
 Planning and organising skills
 Telephone etiquette
 Ability to interact at senior level
 Deadline driven
 Ability to work under pressure
 Attention to detail
 Facilitation and presentation skills
 Leadership skills
 Negotiation skills
 Maintain confidentiality
 Retain professional image at all times
 Integrity
 Honesty
 Ability to work independently and in a team
 Dealing with unrealistic demands
 Customer service orientation
 Quality orientation
 Proactive
 Self starter

Candidates may be required to write a test or evaluated on minute taking skills, report writing and
presentation skills.

In evaluation prospective applicants and making the final selection, consideration will be given to
achieving Rand Water’s Employment Equity Objectives.

Should you not receive correspondence from Rand Water within 30 days from the closing date,
please accept that your application has been unsuccessful

APPLICATIONS MUST BE SUBMITTED TO HUMAN RESOURCES – RIETVLEI
E-MAIL: [email protected]
CLOSING DATE: 22 April 2014
NOTICE NUMBER: 3397