MTN Recruits Requisition Administrator

Posted on :

14 Nov, 2013

Category :

General Jobs in South Africa

To review and process capex requisitions, process supplier invoices and generate reports relating to NWG equipment and services procurement in line with capex governance procedures and within approved budgets for MTN SA
KPA duties

Task complexity:
Requisition and Invoice Processing
• Work through the requisition queue on Remedy and update as required
• Check budget availability and ensure that the correct budget holder has approved the purchase before requisition is captured
• Capture Capex / Opex requisitions onto Oracle once all relevant information has been received
• Ensure that requisitions comply with the capex governance procedure. (Authorization, business plan, business case, CPB, quotes, tender approval, budget availability)
• Ensure that the information on requisitions is accurate and correct e.g. asset category, wbs budget codes, Coacam code, location, project and CPB number and that assets are split into the correct components
• Follow through with completed requisitions until a purchase orders has been generated
• Invoices received need to be signed off and approved by the relevant budget holder and submitted to Finance payables
• Attend to and resolve payment/invoicing queries by meeting with suppliers, Finance and Budget Holders

Queries
• Respond to all capex related queries received
• Investigate and find practical solutions to queries
• Respond to queries timeously
• Escalate unresolved queries

Task complexity:
Requisition and Invoice Processing
• Work through the requisition queue on Remedy and update as required
• Check budget availability and ensure that the correct budget holder has approved the purchase before requisition is captured
• Capture Capex / Opex requisitions onto Oracle once all relevant information has been received
• Ensure that requisitions comply with the capex governance procedure. (Authorization, business plan, business case, CPB, quotes, tender approval, budget availability)
• Ensure that the information on requisitions is accurate and correct e.g. asset category, wbs budget codes, Coacam code, location, project and CPB number and that assets are split into the correct components
• Follow through with completed requisitions until a purchase orders has been generated
• Invoices received need to be signed off and approved by the relevant budget holder and submitted to Finance payables
• Attend to and resolve payment/invoicing queries by meeting with suppliers, Finance and Budget Holders

Queries
• Respond to all capex related queries received
• Investigate and find practical solutions to queries
• Respond to queries timeously
• Escalate unresolved queries

Reporting and General Administration
• Prepare and update all requisition and invoice related reports as required
• Prepare ad hoc reports
• File and store all reports
• Perform general administrative function
• Assist Budget Accountant with ad hoc tasks, projects, month-end reconciliations and reporting
• Load Capex Budgets and projects from approved CPB’s and Capex Toolkits•

Supervisory / Leadership / Managerial Tasks:
• None

Role Complexity:
• Liaise with capital budget holders as and when required
• Ensuring accuracy of all information captured and supplied
• Time and task management
• Assist with other administrative tasks for the unit
• Operating in a environment with strict accounting requirements, regulatory controls, corporate governance and policies, procedures and processes
• Work is procedural / serial in nature with predetermined outcomes

Educational requirements

• Grade 12 with Accounting or post-matric certificate in accounting
Experience required

• B.Com Accounting degree (preferable) or equivalent
• At least 2-3 years experience in an accounting and administration environment
• Preferably in a telecommunication environment and / or corporate environment
• Oracle experience advantageous
Skills required

Knowledge:
• Computer literate
• Microsoft Office
• Accounting Skills
• Capex governance knowledge
• In-depth knowledge of standard operating procedures

Skills / physical competencies:
• Good communication skills
• Implementation focused and deadline driven
• Must be able to work independently and as a team member
• Attention to detail and accuracy
• Accounting and Reporting Skills
• Priority setting skills – able to manage time, tasks, tools and outputs in order to meet pre-determined deadlines
• Computer literate
• Problem solving skills – practical troubleshooting
• Administrative / clerical skills
• Numeracy
• Accuracy

Behavioural qualities:
• Work under pressure
• Able to meet deadlines
• Team orientation – working in an integrated team environment
• Attention to detail
• Precision and accuracy
• Focus and persistence
• Rule-following
• Methodical and systematic
• Reliable and dependable
• Operate with integrity (high ethics)
Other information
Reference No: IRC124886
Position Type: Permanent
Affirmative Action: Open to All
Salary:
Additional: Training:
• MS Office advanced
• ORACLE
• Remedy
• Discoverer
• Oracle iProcurement Requestor
• Accounting systems (ongoing)
• Procedures and processes (ongoing)

Click here to apply online

Applications close 18 Nov 2013.

 

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