Posted on :
23 Feb, 2022
23 Feb, 2022
NACOSA is a network of over 2,500 civil society organisations working together to turn the tide on HIV, AIDS, TB and GBV in Southern Africa. NACOSA promotes dialogue, builds capacity with accredited training, mentoring and technical assistance and channels resources to support service delivery on the ground, particularly among children and youth, key populations and women and girls. As a principal recipient of the Global Fund and in partnership with USAID and PEPFAR and other public and private sector partners, NACOSA works at all levels – from international agencies and national government, right though to sub-district services and small, community groups. NACOSA acts as a bridge between people and health and social services. NACOSA’s programmes reach around 270,000 people affected by HIV, AIDS, TB and gender-based violence.
Job Title: Programme Administrator
Location: Centurion, Gauteng, South Africa
Reference #: 202202-GP
Contract Type: Contract
Salary: Market Related
NACOSA is looking for a suitably qualified candidate to support the relevant programme managers to manage and coordinate the implementation of a funded programme aimed at HIV/AIDS and TB prevention, care and treatment.
The key responsibilities of the role are:
•Day to day office support and administration assistance to the Programme Specialist/Manager and programme team
•Maintain Programmes Team Calendar of Events, e.g. Key meetings; Training Calendar
•Supply chain monitoring of key commodities for programme interventions, e.g. IEC Materials, refreshments, condoms.
•Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to Finance
•Assist with locating venues for implementation sessions within selected communities.
•Assist with keeping a logbook register (i.e. Refreshments being disbursed to participants, disbursement of airtime or data to the programme team etc.)
•Develop and maintain a network of working level external contacts
•Liaison with third parties (i.e. caterers, venues) as required
•Assemble materials (stationery, printing, etc.) for meetings and trainings
•Perform work related errands, including going to the post office, bank, shops
•Arrange and take notes (formal minutes) for meetings
•Document management and filing, including electronic filing on central database (e.g. Cloud/Server)
•Maintain office supplies and equipment inventory as required
•Maintain administrative records including meeting minutes and reports
•Any other duties as required by the project
•Matric certificate or equivalent NQF qualification.
•An Office/Business Administration Certificate or Diploma would be a strong recommendation.
•Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
•At least 1-2 years Administrative and / or PA experience.
•Previous experience arranging flight bookings, handling training logistics.
•Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
•A working background in the NGO field will be an added advantage
•Valid driver’s license (non-negotiable)
•Strong attention to detail and meticulous organizational skills.
•Sound interpersonal relations and professional customer service orientation
•Ability to multi-task, prioritize effectively and work under pressure
•Attention to details
•Strong organisational and problem-solving skills
Remuneration will be competitive, based on skills and experience.
Application Deadline: 28/02/2022
•Only short-listed candidates will be contacted. If you have not been contacted within 2 weeks consider your application as unsuccessful. NACOSA reserves the right not to make any appointment in this position.
•NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.