Office Administrator and PA to the CEO 2020

Urgently looking for a professional, well presented Office Administrator and PA to the CEO and MD that can assist with all administration duties for my client in the engineering industry JHB West (Roodepoort). Min. 10 years’ experience in an Administration role.
Must be presentable, professional and hard working.

Job Description

Job Title: Office Administrator and PA

Minimum Requirementsand Qualification

• Grade 12
• Tertiary qualification in Office Administration or secretarial.
• Minimum 10 Years’ experience working in a similar position
• Excellent communication skills
• Legal contract knowledge would be an advantage
• MS Office: Word / Excel / Outlook
• Very Well Presented and professional
• Fluent in English and Afrikaans

Responsibilities

• Electronic document control of policies, procedures and legal contracts
• Typing of records, agreements, resolutions, letters & Reports
• Take and prepare minutes at meetings
• Opening files and record keeping
• Print, typing, coping and binding of board packs
• Order Stationary for Head Officer personnel as needed
• General filing
• Liaising with clients, suppliers and external stakeholders professionally and competently – both verbally and through written communication
• Booking of relevant Meeting
• Arranging of refreshments for meetings as and when required
• Minute taking
• Complete & submit all documentation required for insurance claims
• Apply for cell phone & 3G contracts
• Keeping record and monitor contracts and expenses
• Attend to general queries
• Maintain a vehicle register containing driver, location and licensing information
• Company vehicle key control and maintain logbooks for pool vehicles
• Apply for licence renewals
• Book Services for vehicles
• Attend to traffic fine
• Preparation of vehicle transfers into the name of the company
• Obtaining Shelf companies CIPC
• Prepare ordinary & special resolutions
• Prepare Director appointment letters
• Correspondence with agents as and when needed
• Typing of Share transfer forms and certificates
• Update loose leaf Company and MPRD Acts