Office Administrator Vacancies: Infrastructure Services

The Infrastructure Services: Western Region – Cape Town requires the services of an office administrator to do amongst other things, maintain an auditable record keeping system.

 

The prospective candidate should have the following requirements:

• Matric and minimum of three years of relevant experience as an Office Administrator
• Proficiency with MS Word, Excel, Electronic mail, Power Point and SAP R/3
• Good communication skills
• Good knowledge and experience of business financial principles
• Good organisational and administrative skills
• The candidate should be structured, well organised and willing to work extended hours should the need arise
• Drivers license and ability to drive safely
• Ability to read, write and speak English fluently
• Ability to work in a team
• Good telephone etiquette

 

 

The prospective applicant should meet the following criteria: 

• Manage all incoming and outgoing mail
• Filing system management (paper and on PC)
• Handling reception queries and telephone calls including calls from internal and external customers and record keeping
• Making travel and accommodation arrangements
• Arrange functions and logistics for meetings and events
• Control leave taken and processed
• Prepared agenda and take minutes of meetings
• Maintain the necessary office supplies (stationary, refreshments, first aid supplies)
• Ensure the office equipment is operational
• Prepare invoices/statements for payments and make the necessary follow-ups with the supplies to facilitate payment as scheduled
• Reconcile vehicle accounts with trips and expenditure and arrange service/repairs
• Process staff time sheets and overtime claims
• Maintain an auditable record keeping system
• Draw standard reports of finance and administration systems and follow-up deviations

 

Core Competencies

• Numerical and reasoning skills
• Customer/Client Service Support
• Planning and Organizing
• Teamwork
• Numerical Skill and Reasoning
• Continuous Improvement
• Problem Solving and Decision Making
• People Leadership and Management
• Innovating, Creative and Strategic Thinking
• Emotional Intelligence
• Energy and Drive

Sentech will give preference to suitable candidates who add to the cultural and gender diversity of the company.

 

Click here to apply online

NB: services of Recruitment agencies will not be required