Office Administrator Vacancies: Infrastructure Services

Posted on :

16 Jan, 2014

Category :

Administrative Jobs in South Africa

The Infrastructure Services: Western Region – Cape Town requires the services of an office administrator to do amongst other things, maintain an auditable record keeping system.


The prospective candidate should have the following requirements:

  • Matric and minimum of three years of relevant experience as an Office Administrator
  • Proficiency with MS Word, Excel, Electronic mail, Power Point and SAP R/3
  • Good communication skills
  • Good knowledge and experience of business financial principles
  • Good organisational and administrative skills
  • The candidate should be structured, well organised and willing to work extended hours should the need arise
  • Drivers license and ability to drive safely
  • Ability to read, write and speak English fluently
  • Ability to work in a team
  • Good telephone etiquette



The prospective applicant should meet the following criteria: 

  • Manage all incoming and outgoing mail
  • Filing system management (paper and on PC)
  • Handling reception queries and telephone calls including calls from internal and external customers and record keeping
  • Making travel and accommodation arrangements
  • Arrange functions and logistics for meetings and events
  • Control leave taken and processed
  • Prepared agenda and take minutes of meetings
  • Maintain the necessary office supplies (stationary, refreshments, first aid supplies)
  • Ensure the office equipment is operational
  • Prepare invoices/statements for payments and make the necessary follow-ups with the supplies to facilitate payment as scheduled
  • Reconcile vehicle accounts with trips and expenditure and arrange service/repairs
  • Process staff time sheets and overtime claims
  • Maintain an auditable record keeping system
  • Draw standard reports of finance and administration systems and follow-up deviations


Core Competencies

  • Numerical and reasoning skills
  • Customer/Client Service Support
  • Planning and Organizing
  • Teamwork
  • Numerical Skill and Reasoning
  • Continuous Improvement
  • Problem Solving and Decision Making
  • People Leadership and Management
  • Innovating, Creative and Strategic Thinking
  • Emotional Intelligence
  • Energy and Drive

Sentech will give preference to suitable candidates who add to the cultural and gender diversity of the company.


Click here to apply online

NB: services of Recruitment agencies will not be required


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