Paedspal Recent Employment Opportunity – Apply Here!

Posted on :

25 Apr, 2019

Category :

Administrative Jobs in South Africa

Paedspal is a registered Not for Profit organisation based in Rondebosch. Paedspal provides care and support for children living with life threatening and life limiting illnesses. Paediatric Palliative Care (PPC) is a rapidly developing new approach to care, organised in some places as a specialty, to improve the care and quality of life of children with life limiting conditions.

Job Title: Temporary Office Administrator

Job Location: Cape Town

Duration: This is a for five weeks on a full-time basis starting 13 May 2019 until 17 June 2019

The purpose of the position is to assist with general administration across the organisation.

Responsibilities:

  • Front office management: Keep reception area organised, neat and tidy
  • Schedule patient’s appointments in diary
  • Provide a friendly welcome to all visitors
  • Prepare refreshments as needed
  • Answer all incoming calls and take messages where necessary
  • Communication: Manage Paedspal’s mobile phone, ensuring all patient messages are responded to
  • Team Support: Provide admin support to all team members as needed
  • Help prepare spaces for workshops, support groups, etc
  • Clinic support: Ensure all patients folders are available
  • Coordinate all clinic appointments
  • Welcome patients on arrival.
  • Transport coordination: Arrange together with the driver all patient pickups and drop offs
  • Patient Administration: Ensure all patients completes all necessary forms
  • Ensure private patients are billed appropriately
  • Retrieve and file patient files accurately and promptly as instructed
  • Attend Doctors Friday meetings and capturing data in the diary and database where needed
  • Financial Administration: Assist with recon of the petty cash system
  • Assist with recon of patient transport fund
  • Patient data management: Data capture of all patient information on the database; filing of patient folders, assisting with issuing of patient transport funds
  • General Facility management: Manage kitchen by ensuring that an optimal level of groceries and cleaning products are kept at all times
  • Assist to maintain and keep the office in optimal condition
  • Donations Management: Receive and record donations
  • Capture donor’s details for thank you certificate or letter
  • Optional Duty based on minimum requirements met: Supporting with patient translations during consultation with doctors

Requirements:

  • Minimum educational qualification: Grade 12 with English and Mathematics as subjects
  • Must have communication skills in English (written and verbal)
  • Minimum of five years administration experience
  • Computer skills, including (Word and Excel)
  • Must show strong attention to detail and be able to multi task
  • Dynamic, forward thinking, confident, flexible
  • Clear criminal record
  • IsiXhosa language and Medical Receptionist experience will be advantageous
  • Must have a passion for admin and keeping things organised and be able to cope with the emotional burden of our patients’ circumstances

To apply

Submit applications to [email protected]

 

Application Deadline: Tuesday, 30 April, 2019


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