Posted on :
11 May, 2015
11 May, 2015
The Industrial Development Incentive Administration Division within the dti has vacant position for a Personal Assistant which is now open for applications.
Provide professional secretarial and administrative support to the Chief Director.
Manage the diary of the Chief Director
Answer telephone calls, transfer them and take messages.
Report writing – consolidate monthly reports, prepare submissions, memorandum, agendas, letters, briefing notes and take minutes as well as follow – up on decisions.
Documents management –distribute and track the incoming and outgoing correspondence and manage the filing system in the office.
Manage travel arrangements, advances and claims of the Chief Director
Perform filing and photocopying and other record-keeping duties.
Facilitate meeting arrangements & book venues for project activities and workshops.
Manage petty cash and keep accurate records of all finance documentation, e.g. statements and petty cash.
Process all requisitions for goods and services, including stationary and office requirements.
Provide general support and perform other ad hoc duties as assigned by the Chief Director.
Secretarial Diploma and/or Office Management Diploma.
2-3 years relevant working experience in an office administration environment
Sound Ability to communicate well both verbally and written
Good interpersonal skills and service orientation.
Computer Literacy (Specifically MS word, Excel, Power Point and other software packages) and typing skills.
Excellent organizational and planning skills.
A proactive team player. Be able to work independently, and in a team.
Good time management – ability to adhere to deadlines and be punctual.
Integrity and discretion in dealing with sensitive matter and ability to maintain confidentiality.
Be a team player and have excellent interpersonal and customer relation skills.
Be willing to rotate within IDAD
How to Apply
Closing date: 2015/05/18