Posted on :
4 Nov, 2019
4 Nov, 2019
Personal Assistant to Fashion Design Business Owner – Florida
We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner for a rapidly expanding clothing business that offers tailor-made clothes and ready to wear range.
Currently, the business is exploring pop up stores to sell the ready to wear range. You will work on a one-to-one basis on a variety of tasks related to the Director’s working life and communication.
Working Schedule: Twice a week, Half Day on both days.
o The person needed will be assisting with the day to day running of the fashion design business.
o Be in charge of gathering the necessary materials for a design. Places, where the fabric can be bought, will be supplied. It’s mostly in Joburg CBD and Krugersdorp.
o Deliveries: When we have a lot of deliveries to make, the incumbent will be needed to do some deliveries. So, a good knowledge of JHB and PTA is required, otherwise, a GPS will come in handy.
o Act as the point of contact between the manager and internal/external clients
o Screen and direct phone calls and distribute correspondence
o Handle requests and queries appropriately
o Manage diary and schedule meetings and appointments for client fittings, DR’s appointments, etc. (This can be done virtually, no need for personal presence)
o Make travel arrangements
o Take dictation and minutes
o Source office supplies
o Produce reports, presentations, and briefs
o Devise and maintain an office filing system
o Ad hoc tasks or responsibilities as required by management.
o Proven work experience as an Executive Assistant, ideally in a fashion environment.
o Fashion background a huge plus.
o Knowledge of office management systems and procedures
o MS Office and English proficiency
o Outstanding organizational and time management skills
o Up-to-date with the latest office gadgets and applications
o Ability to multitask and prioritize daily workload
o Excellent verbal and written communications skills
o Discretion and confidentiality
o Must be poised, polished and professional
o Must be able to manage personalities of all kinds with a mature and positive attitude.
o It would be preferable if you had your own car.
o PA diploma or certification would be considered an advantage.