Personal Assistant Vacancy

DAFF seeks to employ Personal Assistants. Are you in a possession of a 3-year tertiary qualification with extensive experience in an office administration or secretarial services?

PERSONAL ASSISTANT REF NO: 62/2017

Office of the Deputy Director-General: Fisheries Management
SALARY : R262 272 per annum
CENTRE : Cape Town

REQUIREMENTS :

• Applicants must be in possession of a 3-year tertiary qualification with extensive experience in an office administration or secretarial services.
• Extensive experience in providing logistical support for internal and external meetings/workshops.
• Extensive experience in financial management of the office budget, financial administration and procurement support.
• Knowledge of departmental prescripts/policies.
• Good communication skills both verbal and written.
• Planning and organising skills.
• Good telephone etiquette.
• Computer skills in MS Office software.
• Ability to work under pressure and meet deadlines.

DUTIES :

The incumbent will be responsible to render the secretarial and office administrative support to the Deputy Director-General: Fisheries Management.

Maintain office systems, including screening of calls, preparing professionally typed documents, responding to correspondence as directed, managing the Deputy Director-General electronic and manual diary.

Record incoming and outgoing mail in the office of the Deputy Director-General.

Distribute correspondence among line managers, file and keep record of documents.

Manage travel documents and weekly planners for the Deputy Director-General.

Arrange internal and external meetings properly.

Prepare documents to attend meetings.

Liaise between internal and external stakeholders and office of the Deputy Director-General.

Provide inputs for the drafting and compiling budget for the office of the Deputy Director-General.

Responsible for the procurement for the office of the Deputy Director-General.

NOTE : In terms of the departmental employment equity target, priority will be given to Indian female and male, Coloured females and male, White males and Female, African Male and People with disabilities.

PERSONAL ASSISTANT REF NO: 63/2017

Chief Directorate: Aquaculture & Economic Development
SALARY : R262 272 per annum

CENTRE : Cape Town

REQUIREMENTS :

• Applicants must be in possession of a 3-year tertiary qualification with extensive experience in office administration or secretarial services.
• Extensive experience in providing logistical support for internal and external meetings/workshops.
• Extensive experience in financial management of the office budget, financial administration and procurement support.
• Knowledge of departmental prescripts/policies.
• Good communication skills both verbal and written.
• Planning and organising skills.
• Good telephone etiquette.
• Computer skills in MS Office software.
• Ability to work under pressure and meet deadlines.

DUTIES :

The incumbent will be responsible to render the secretarial and office administrative support to the Chief Director: Aquaculture and Economic Development.

Maintain office systems, including screening calls, preparing professionally typed documents, responding to correspondence as directed, and managing the Chief Director’s electronic and manual diary.

Record incoming and outgoing mail in the office of the Chief Director: Aquaculture and Economic Development.

Distribute correspondence among line managers, file and keep record of documents.

Manage travel documents and weekly planners for the Chief Director: Aquaculture and Economic Development.

Arrange internal and external meetings properly.

Prepare documents to attend meetings.

Liaise between internal and external stakeholders and office of the Chief Director: Aquaculture and Economic Development.

Provide inputs for the drafting and compiling of the budget for the office of the Chief Director: Aquaculture and Economic Development.

Responsible for the procurement for the office of the Chief Director: Aquaculture and Economic Development.

NOTE : In terms of the departmental employment equity target, priority will be given to African male, Indian female, African males, White Male and people with disabilities.

HOW TO APPLY
Human Communications has been retained to handle all responses.

Please forward your application, quoting the relevant reference number, to PO Box 1305, Rivonia 2128 or hand deliver at 3 Autumn Street, Rivonia, or you can apply online at www.humanjobs.co.za Applications can also be submitted electronically to Human Communications via the e-mail or fax number indicated at each post or hand delivered at any one of the Department of Agriculture, Forestry and Fisheries offices as indicated below (please place in the blue box marked for applications).

Western Cape: Cape Town: Reception (Ground Floor), Foretrust Building, 3 Martin Hammerschlag Way, Foreshore Stellenbosch: Reception (Support Building), Quarantine Station, Polkadraai Road

NOTE : Applications must be submitted on a Z83 Form – CLICK HERE TO DOWNLOAD THE FORM

OR
Z83 Form – CLICK HERE TO DOWNLOAD THE FORM, obtainable from any Public Service department or on the which must be signed and dated (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV as well as copies of all qualification(s) (Matric Certificate must also be attached) and ID document and driver’s licence (where applicable).

NonRSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent Residence Permits to their application.

Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA).

Failure to submit all the requested documents will result in the application not being considered.

Correspondence will be limited to short-listed candidates only.

If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful.

Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification).

Successful candidates will also be subjected to security clearance processes.

Where applicable, candidates will be subjected to a skills/knowledge test.

Successful candidates will be appointed on a probation period of twelve (12) months.

The Department reserves the right not to make appointment(s) to the advertised post(s).

Applications submitted via e-mail, fax or online must include the post title and reference number in the subject line and a scanned, signed and dated Z83 form (a Z83 form without a physical signature and date will disqualify an application) together with all relevant documents as indicated above.

People with disabilities are encouraged to apply.

NB: All short-listed candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department.

Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments).

The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tool.

CLOSING DATE : 03 March 2017

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