Personal Assistants x 24 Positions

PERSONAL ASSISTANTS 24 POSTS REF NO: COGHSTA 29/15
Sub- Department: HOD Support/ISHS/Corporate Services and Co-Operative
Gov & Traditional Affairs
SALARY : R183 438 per annum, Salary Level 07
CENTRE : Polokwane

REQUIREMENTS : Appropriate recognized Secretarial Diploma/Office Administration and
Management or equivalent qualification (NQF 5). Minimum 1 year in Office
Administration. Key Competencies: Knowledge Of: Relevant prescripts;
Application of the Legislative framework governing the public service e.g. Public
Service Act, Labour Relation Act, PFMA. Skills: Negotiation; Ability to
communicate well with people at different levels and from different backgrounds;
Conflict resolution; Good telephone etiquette; Time management; Organising;
Analytical thinking; High level of reliability; Minute taking; Computer Literacy;
Inter-personal relations; Report writing; Co-ordination; Decision making.

DUTIES : Co-ordinate correspondence between the office and other branches, SBU’s
divisions, municipalities and other institutions; Establish and maintain an
appointment diary and arrangement of meetings and act as a secretariat;
Manage correspondence, give advice, refer to relevant component and take
action when necessary; Assist in the compilation of the reports, attend to
typing, faxes and keep record of incoming, work in progress and complete
work; Planning and co-ordinate traveling and accommodation bookings;
Provide information and respond to requests from officials during the absence of the Senior Manager/General manager/SGM;

Attend to procurement of stationery and other office requirements; Maintain a commitment register for the SGM/GM/SM’s budget.

ENQUIRIES : Ms Monyela Hlokammoni (015) 294 2073

APPLICATIONS : Applications should be submitted to: The Head of Department; Department of Co-operative Governance, Human Settlements and Traditional Affairs, Private Bag X9485, POLOKWANE 0700 OR delivered personally at 28 Market Street (next to UNISA) Registry Office (First floor). All General enquiries should be
directed to Ms Mahlangu Violet at (015) 294 2046 or Mr Monkoe Mphodi at (015) 294 2223 or Ms Mokhomole Makgano at (015) 294 2286.

CLOSING DATE : 13 February 2015

NOTE : Applications should be submitted on form Z83 obtainable from all Public Service Departments or at www.dpsa.gov.za and must be completed in full. Certified copies of your identity document, and qualifications as well as a CV must be attached. A valid driver’s license will be an added advantage. The specific reference number for the post must be quoted. Failure to submit the required documents will automatically disqualify applications. Short-listed candidates for the above posts will be subjected to a Security clearance, Competency Assessment (SMS posts), and verification of qualifications. NB: Faxed or emailed applications will not be considered. Contents of this advert is also available on the following websites: www.coghsta.limpopo.gov.za, and www.dpsa.gov.za. Communication will only be limited to shortlisted candidates and if you do not receive any response from us within three (3) months after the closing date, you may regard your application as unsuccessful.