Posted on :
25 Sep, 2020
25 Sep, 2020
Our client is looking for a highly motivated individual to join their organization as a an Administration Officer. The incumbent will be responsible for handling administrative work as well as manage records and record storage facilities in order to optimise availability and access to information.
Job Title: Administration Officer
Location: Gaborone, South East, Botswana
Reference: # SB002
Contract Type: Permanent/Contract 36 Months
Salary: P 100.00 – 101.00 Monthly
•Process and respond promptly to incoming communications (post, telephone, email, etc.), accurate message taking, copying and distributing information as necessary;
•Produce a range of documents including letters/emails and presentations to a good standard by required deadlines;
•Manage electronic and manual filing systems; ensuring security and confidentiality;
•Delivers official faxes and documents to relevant officers for subsequent action
•Maintains and up-dates registry and records, opens files in compliance with registry procedures and tracks movement of files within organisation;
•Maintain diaries, appointment systems, scheduling and arranging meetings;
•Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to Staff and Managers;
•Organise meetings and events; ensuring that appointments are realistically planned, venue, catering and resources are booked appropriately; and material prepared to support the event;
•Undertake general clerical and administrative tasks to support the service as required (e.g. post processes, photocopying, scanning)
•Manages and maintains the fleet of vehicles thereby ensuring that vehicles are available, in good condition and replaced as and when necessary;
•Manages of office Supplies; and
•Carries out other duties as may be tasked by the supervisor.
Degree in administration/records management or related information management field
At least three years’ experience as an officer in computerised records management or information management.
Application Deadline: 08/10/2020