Secretary Job Vacancies X 2 Positions

Posted on :

6 Oct, 2015

Category :

Administrative Jobs in South Africa

SECRETARY II 2 POSTS REF NO: ARMYHQ/68/15 These posts are advertised in the DOD, broader Public Service and Media (Flyers). Candidates who have previously applied may re-apply SALARY : R132 399 per annum, Level 5 CENTRE : SA Army HQ, Dequar Road, Pretoria.

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4), Diploma/Degree/Certificate in Secretarial Services. Special requirements (Skills needed): Analytical thinking. Computer literate.

Good Communication Skills (Written and verbal). Good Interpretation. Effective Planning. Division of work, organisational structure and co-ordination.

DUTIES : Manage the diary of the Director. Perform reception functions for the Director. Execute administrative tasks. Perform a filing function.

Distribute all in-coming and out-going correspondence of the Directorate. Keep record of all incoming and outgoing correspondence including files. Perform variety miscellaneous tasks for the Director, such as the compilation and typing of letters, respond to invitations, etc. Take/compile minutes of the meetings and submit to the Director for approval.

Distribute the minutes of the meeting to all relevant personnel in a timely manner. Ensure that the correct security processes are followed with regards to incoming/outgoing documentation on a daily basis. Ensure the correct security procedures are followed with regards to the managing of information in the office of the Director on a daily basis.

Ensure the office security is maintained with regards to access to the office of the Director. Ensure all relevant documentation concerning travel and allowances are signed and approved two weeks prior. Ensure that accommodation is booked and confirmed prior.

ENQUIRIES : Ms K.P. Masemola / Ms E.T. Nyakhulalini (012) 355 1927.

APPLICATIONS : Department of Defence, SA Army Headquarters Unit, Dequar Road, Private Bag x 981, Pretoria 0001

CLOSING DATE : 02 October 2015 (Applications received after the closing date and faxed copies will not be considered).

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