Secretary Job Vacancy

SECRETARY IN THE OFFFICE OF THE PROVINCIAL HEAD (LEVEL 5)
2015/26/WC
SALARY : R123 738 per annum (All inclusive). The successful candidate will be required to
sign a performance agreement
CENTRE : Office of the Chief Justice: Western Cape

REQUIREMENTS : Grade 12 (with typing as subject or Secretarial Certificate or any other training /
qualification that will enable the person to perform the work satisfactory);
Knowledge of Financial Provisioning and / or Human Resources administration
procedures and processes; Knowledge of procedure and processes applied in
Office Management; Understanding of confidentiality in Government. Skills and
Competencies: Planning and organizing; Intermediate typing skills (ability to do
high speed typing and utilize software packages effectively to type more
advanced documents which include tables, graphs); Language skills and ability
to communicate well with people at different levels and from different
backgrounds; Ability to correctly interpret relevant documentation; Computer
literacy; Good interpersonal relations and customer service orientation; Proper
usage of office equipment.

DUTIES : Make travel arrangements, Process travel and subsistence claims for the
Provincial Head and members of the unit, Coordinate Units activities and
reporting, Record appointments and event in the diary of the Provincial Head,
Operate office equipment like fax machine, photocopies, etc and ensure that it is
in good working order, Source information which may be of importance to the
Provincial Head (e.g. newspaper, clippings, internet articles and circulars)
Providing support to the Provincial Head regarding meetings, Remains up to date
with regard to prescripts / policies and procedures applicable to the work terrain
to ensure efficient and effective support to the Provincial Head, Draft routine
correspondence submissions, reports and other correspondence and notes,
Keep a complex document filing and retrieval system
ENQUIRIES : Ms M Baker  021-469 4000

APPLICATIONS : Quoting the relevant reference number, direct your application to: The Provincial
Head: OCJ Service Centre Western Cape; Address: 35 Keerom Street, Cape
Town, 8000 or Private Bag X9020, Cape Town, 8000