Secretary Job Vacancy at Toyota South Africa

Posted on :

7 Feb, 2014

Category :

Administrative Jobs in South Africa

The above position exists at Toyota for a suitably qualified, competent, and experienced secretary. Reporting to senior management.The incumbent will be responsible to fulfil the necessary functions listed below.

 

Key Job Functions

  • Update and maintain a visual management board that tracks all activities in line with the team’s milestones and KPIs (Project Management).
  • Capture and maintain leave .
  • Absentee & attendance data.
  • Travel arrangement – Travel packs , Inbound & outbound capture and local travel.
  • Overtime control – all salaried staff. Capture and consolidate on excel
  • Reallocation of labor to projects.
  • Consumable ordering ie. Stationery, dry ration cards etc.
  • Create and maintain administrative filing system daily.
  • General office duties.
  • SAP- Raising of requisitions and service entries. Capturing of all orders, service entries & project requisition.
  • PA function for GM/SM’s

 

Qualifications and Experience

NQF 4 – Matric
Must have experience in a project driven environment
Minimum of 2 -3 years experience
Knowledge of ISO systems and processes.
Must be Computer Literate (Advanced knowledge of MS Word & MS Excel)
SAP knowledge is essential
Code 8 Driver’s licence would be advantageous

 

Competencies

High attention to detail
Presentation compilation and delivery
Decision making
Creative thinking and conceptualization
Planning and organising
Good communication skills
Integrity
Team work

 

Click here to apply online

Job Title Secretary
Reporting To Manager
Number of Positions 1
Location – Country South Africa
Location – Province KwaZulu-Natal
Location – Town / City Durban

Closing date:  12 Feb, 2014

 

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