Secretary, Senior Manager Programme Opportunity

GOVERNMENT PENSIONS ADMINISTRATION AGENCY (GPAA) VACANCIES

SECRETARY: SENIOR MANAGER PROGRAMME 1 REF NO. SEC/PRG1/2014/11-1C
12 months contract
SALARY : R 148 584 per annum plus 37% in lieu of benefits
CENTRE : Pretoria

REQUIREMENTS : An appropriate 3 year qualification in office administration/secretarial with 18 months
secretarial/administrative experience or a Grade 12 certificate with at least three years
experience in the field of secretarial environment/ office administration. Experience in
dealing with government stakeholders and the public will be an advantage. Knowledge
of MS Office packages, with experience in word processing and databases.
Candidates will be expected to undergo an assessment in this regard. The capacity to
manage large volumes of information. The ability to work independently. The
commitment to high standards of quality control. Excellent verbal and written
communication skills in at least two languages, including English. Punctual, resilient
and honest with a high level of integrity and ability to work under pressure. Excellent
organizational skills. Ability to prioritize urgent matters and deal with confidential
matters.

DUTIES : The successful candidate will be responsible for the following functions: Providing a
secretarial support service that includes: Maintaining the diary of the Senior Manager,
prioritizing appointments and managing an electronic document system. Managing
travel and accommodation arrangements. Receiving and acknowledging all
correspondence and handling all confidential documents send to the Senior Manager.

Preparing reports, submissions and correspondence for and on behalf of the Senior
Manager. Providing administrative support that includes: Organising the office of the
Senior Manager and prioritizing work in line with the key events. Assisting in improving
the office processes. Co-ordinating logistics around functions, conferences, meetings
etc. Ensuring that the Senior Manager is fully prepared for meetings. Assisting the
Senior Manager with the fulfilment of managerial responsibilities and the preparation
and quality control of all documents emanating from the office. Ensuring prompt query
resolution in the Senior Manager.
ENQUIRIES : Ms Felicia Mahlaba on 012 – 319 1455

APPLICATIONS : Please forward your application, quoting the reference number to 34 Hamilton Street,
Arcadia before 12h00 noon on the closing date. For enquiries, please contact Felicia
Mahlaba on 012 319 1455. Due to the ongoing SAPO strike, do not post your
applications but hand deliver to one of our Regional Offices or hand deliver/courier to
Head Office, 34 Hamilton Street, Arcadia Pretoria

FOR ATTENTION : Felicia Mahlaba
NOTE : One Secretary to the Senior Manager: Programme 1 position is currently available at
the Government Pensions Administration Agency. This position will be filled as a 12
months contract position.

CLOSING DATE : 21 November 2014 at 12H00 noon, No faxed / e-mailed / late applications will be
considered.
NOTE : Requirement of applications: Take note that due to the ongoing SAPO strike, do not
post your application but hand deliver to Head Office or one of our Regional Offices.
The addresses can be found on our website. Must be submitted on form Z83,
obtainable from any Public Service Department (originally signed) or on the internet at
http://www.info.gov.za/documents/forms/employ.pdf. Must be accompanied by a
comprehensive CV with original certified copies of all qualifications (including
matriculation), ID document and drivers licence if a prerequisite (copies of certified
documents will not be accepted). Certified documents should not be older than 3
months. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of
his/her Permanent Residence Permit to his/her application. Should you be in
possession of a foreign qualification, it must be accompanied by an evaluation
certificate from the South African Qualification Authority (SAQA). Applications that do
not meet the above requirements will be deemed as unsuccessful. Applications without
an indication of the specific reference number/s as stated in this advertisement will be
regarded as unsuccessful. If you have not been contacted within 3 (three) months after
the closing date of this advertisement, please accept that your application was
unsuccessful. Correspondence will be limited to shortlisted candidates only. Suitable
candidates will be subjected to a personnel suitability check (criminal record check,
citizenship verification, financial/asset record check, qualification/study verification and
previous employment verification). Successful candidates will also be subjected to
security clearance. Where applicable, candidates will be subjected to a
skills/knowledge test. The Department reserves the right not to make appointment(s) to
the advertised post(s)

CLOSING DATE : 21 November 2014 at 12H00 noon, No faxed / e-mailed / late applications will be
considered.
NOTE : Requirement of applications: Take note that due to the ongoing SAPO strike, do not
post your application but hand deliver to Head Office or one of our Regional Offices.
The addresses can be found on our website. Must be submitted on form Z83,
obtainable from any Public Service Department (originally signed) or on the internet at
http://www.info.gov.za/documents/forms/employ.pdf. Must be accompanied by a
comprehensive CV with original certified copies of all qualifications (including
matriculation), ID document and drivers licence if a prerequisite (copies of certified
documents will not be accepted). Certified documents should not be older than 3
months. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of
his/her Permanent Residence Permit to his/her application. Should you be in
possession of a foreign qualification, it must be accompanied by an evaluation
certificate from the South African Qualification Authority (SAQA). Applications that do
not meet the above requirements will be deemed as unsuccessful. Applications without
an indication of the specific reference number/s as stated in this advertisement will be
regarded as unsuccessful. If you have not been contacted within 3 (three) months after
the closing date of this advertisement, please accept that your application was
unsuccessful. Correspondence will be limited to shortlisted candidates only. Suitable
candidates will be subjected to a personnel suitability check (criminal record check,
citizenship verification, financial/asset record check, qualification/study verification and
previous employment verification). Successful candidates will also be subjected to
security clearance. Where applicable, candidates will be subjected to a
skills/knowledge test. The Department reserves the right not to make appointment(s) to
the advertised post(s).