Senior Admin Officer Job Vacancy

Posted on :

10 Nov, 2015

Category :

Administrative Jobs in South Africa

SENIOR ADMINISTRATIVE OFFICER REF NO: 288/2015 Directorate: Facilities Management

SALARY : R243 747 per annum CENTRE : Pretoria

REQUIREMENTS : A Grade 12 Certificate/National Diploma or degree with Property Management/Real Estate, Project Management Building Construction Technology/Management and/or Public Management/Administration as a major subject(s). Proven experience in property management, project management, site inspections and condition surveys to official accommodation, maintenance of facilities and administrative work.

Knowledge and understanding of applicable legislation, policies, delegations, strategies and procedures required in order to perform functions/tasks. Knowledge and understanding of the government procurement system as well as the Public Finance Management Act, 1999 (Act No 1 of 1999) (PFMA) and Treasury Regulations, 2005.

Knowledge of relevant legislation such as the Government Immovable Asset Management Act, 2007 (Act No 19 of 2007) (GIAMA); the Public Service Act, 1994 (Act No 103 of 1994); the Occupational Health and Safety Act, 1993 (Act No 85 of 1993) (OHS Act); and the National Building Regulations and Building Standards. Knowledge of all concerned Department of Public Works prescripts/policies such as the Gazette General Notice containing the space planning norms and standards for office accommodation used by organs of State, and the dayto-day Maintenance Guideline document, March 2010. Knowledge of reporting procedures.

Excellent interpersonal relations skills. Excellent verbal and written communication skills that include compilation of submissions, minutes, memoranda and reports. Computer literacy in MS Office (Outlook, Word, PowerPoint and Excel). A valid driver’s licence. Willingness to work extended working hours/overtime.

DUTIES : Co-ordinate the acquisition of additional, alternative, new and consolidated leased and State-owned accommodation as well as the renewal of existing leased accommodation. Conduct site inspections and conditions surveys to all existing buildings/facilities. Verify accommodation occupied by or allocated to the Department and compile/maintain a space inventory register. Determine utilisation levels of accommodation.

Determine the need for refurbishment or reconfiguration of existing accommodation. Determine surplus accommodation to be relinquished. Determine repairs and maintenance that needs to be conducted. Compile back to office reports on findings and submit recommendations for accommodation requirements. Assist in maintaining the Departmental Immovable Asset Register. Coordinate day-to-day maintenance of leased and State-owned buildings (excluding Pretoria Head Office State-owned buildings).

ENQUIRIES : Ms H. Rigaard, tel. (012) 319-7877

APPLICATIONS : [email protected] or fax: 086 762 2864

NOTE : The short-listed candidates will be expected to complete a competency-based assessment.

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