Senior Administration Officer Vacancies – 8 Positions

Posted on :

22 Aug, 2014

Category :

Administrative Jobs in South Africa

1. SENIOR ADMINISTRATION OFFICER: TRANSPORT 2 POSTS
Sub-Directorate: Finance and Administration
SALARY : R227 802 per annum (Plus Benefits)
CENTRE : Districts- Gauteng North REF NO: GN2432; Johannesburg South REF NO:
JS2433
REQUIREMENTS : An appropriate recognized Transport qualification (or equivalent) qualification
(NQF L6) plus relevant experience. Applicant with prior learning, either by means
of experience or alternative course may also apply. Transport administration
experience will be an added advantage. Knowledge of Transport policies
(Subsided and GG cars).Knowledge of Legislative frameworks applicable in the
public sector.. Good managerial skills, good interpersonal skills, organizing
ability, computer literacy and typing skills-Advance, Ms Word and Excel.
Candidate must be in possession of a driver’s license (Manual). Key
competencies: Training in electronic Log System, GG vehicle management
system, Financial and Risk management and Policies regulating the use of
Government vehicles and logistic scheduling. Ability to lead, work in a team as
well as alone, ability to work under pressure and meet the deadline.

DUTIES : Provide administration support of the unit. Execute daily office record keeping.
Management and control of logbooks for both Sub cars and G-Fleet as
prescribed by Policies. Management of the Asset registers for both G Fleet and
Subsided vehicles. Monitor effective utilization of both G- Fleet and Subsided
vehicles (PFMA compliance). Ensure G.G cars are sent for maintenance. Ensure
License disks are replaced. Submission of monthly expenditure reports related to
the mileage and fuel usage. Ensure that capturing of expenditure for G.G.
vehicles takes place on a monthly basis on the ELS System. Attendance of
monthly meetings and provide feedback to the District team. Monthly reporting
based on start and end dates of subsidized vehicles to avoid refund after the
officials who have left the system. Ensure that Performance Management
System is executed.
ENQUIRIES : Ms. J Fourie Tel No: (012) 846 3504
Ms. M Legoale Tel No: (011) 247 5989

 

2. SENIOR ADMINISTRATION OFFICER: SUPPORT SERVICE REF NO: HO2434
Sub-Directorate: Auxiliary Service & Fleet Management
SALARY : R227 802 per annum (Plus Benefits)
CENTRE : Head Office
REQUIREMENTS : An appropriate recognized (or equivalent) qualification (NQF L6) plus 5 -10 years
relevant experience. Applicant with prior learning, either by means of experience
or alternative course may also apply. Knowledge of PFMA, Treasury
Regulations, Procurement Procedures and OHS. Good managerial skills, good
interpersonal skills, organizing skills and Time management & Leadership skills,
computer literacy. Good communication skill both verbally and written. Ability to
lead, work in a team as well as alone, ability to work under pressure and meet the deadline.

DUTIES : Supervise the daily activities of the Cleaners and the General Assistants.
Compile a substitution roster in case of sick/absent officials .Conduct random
inspections of all areas allocated to the Support staff to monitor the cleanliness of
the building. Monitoring adherence to cleaning procedures for officials randomly
on a weekly basis. Compile a weekly report for inspections. Check and confirm
that all cleaning equipment is available and in good working condition. Ensure
that the required cleaning material is procured and timeously delivered. Ensure
that the procured Stock and equipment is well managed and distributed.
Complete and update the inventory on a monthly basis. Ensure compliance to
Occupational Health and Safety policy and procedures and provide feedback
thereof. Waste Paper Management. Ensure that all officials have job descriptions
and they are contracted. Ensure that the PMDS evaluations of all the officials
reporting to the Senior Admin Officer are done on a quarterly basis. Compile a
leave management plan in consultation with the support staff. Conduct monthly
meetings with the unit officials. Provide feedback regarding problem resolutions.
Daily management of the attendance register. Registry And Photocopying
Machine Management, Ensure that the meter readings are captured and verified on a monthly basis. Ensure that the service provider invoices are paid monthly
and they correspond with the meter readings captured. Log calls when the
photocopying machine requires maintenance and services. Request for the toner
from the service provider as and when it is required. Ensure that the
photocopying paper is procured and timeously delivered. Ensure that the
procured stock and equipment is effectively and efficiently managed and
distributed. Complete and update the inventory on a monthly basis Ensure that
the photocopying machine is not moved from its area of location without the
permission of the service provider. Ensure that all closed files are listed; send to
Head Office for archiving purposes. Compile weekly, monthly and quarterly
reports. Compile the Operational and Procurement Plan for the unit. Control and
monitor support services budget. Ensure that budget is spent according to the
Operational and Procurement plan. Ensure that requisition forms are completed
and track the progress of the procured material weekly. Monitor and manage the
procurement of equipment and stock required for cleaning and filing.
ENQUIRIES : Ms. E Simbine Tel No: 011 355 0179

 

3. SENIOR ADMINISTRATION OFFICER: REGISTRY SERVICE REF NO: HO2435
SALARY : R227 802 per annum (Plus Benefits)
CENTRE : Head Office
REQUIREMENTS : An appropriate, recognized Tertiary qualification (or equivalent) qualification
(NQF L6) plus relevant experience. Applicants with prior learning, either by
means of experience or alternative courses may also apply. Knowledge of Office
equipment’s Administrative procedure relating to files. Registry norms, standards
and procedures. Planning and Organizing. Organisational policies skills.
Communication skills (written & verbal), organizational and interpersonal.
Computer literacy and ability to work under pressure. Knowledge of PFMA,
Knowledge of Shortlisting and interview processes. procurement procedures,
Treasury Regulations and other legislative frameworks applicable to the public service.

DUTIES : Monitor the opening of files, requisitions, return and opening of files. Formulate
and monitor the monthly and quarterly duty rooster. Management of the franking
machine readings and the payments thereof. Procurement of office equipment,
stationary and distribution thereof. Ensure all assets in Registry are barcoded
accordingly. Ensure all assets are listed in the asset register. Communicate with
Asset Directorate regarding damaged and broken assets. Supervise and monitor
General Assistants regarding cleaning , Registry duties and movement of office
furniture.
ENQUIRIES : Ms. Elsie Simbine Tel No: (011) 355 0179

 

4. SENIOR ADMINISTRATION OFFICER: AUXILIARY SERVICE REF NO: HO2436
Sub-Directorate: Finance and Administration
SALARY : R227 802 per annum (Plus Benefits)
CENTRE : Head Office – Johannesburg
REQUIREMENTS : An appropriate recognized Tertiary qualification (or equivalent) qualification (NQF
L6) plus relevant experience. Applicant with prior learning, either by means of
experience or alternative course may also apply. Knowledge of PERSAL, VAS,
PFMA and Treasury Regulations, provisioning procedures and other legislative
frameworks applicable to the Public Sector, Good interpersonal skills and
communication skills (verbal and written). Administrative, analytical and
organizational skills. Supervisory skills and Computer literacy. Ability to work
under pressure and long hours during audit process.

DUTIES : Ensure effective management of provisioning of good and services. Manage
procurement and accounting for all goods and services. Management of
placement of orders and payments thereof. Provide assistance to Auditor
General during audit process. Secure necessary approvals and delegations for
processing. Manage submission of invoices to GDF and tracking on progress.
Assist in provision of operational planning services. Compiling monthly and
quarterly reports. Supervise staff.

ENQUIRIES : Ms. Elsie Simbine Tel No: 011 355 0179

 

5. SENIOR ADMINISTRATION OFFICER: ASSET MANAGEMENT REF NO: HO2417
Sub-Directorate: Warehouse
SALARY : R227 802 per annum (Plus Benefits)
CENTRE : Pretoria (Hercules)
REQUIREMENTS : An appropriate recognized (or equivalent) qualification (NQF L6) plus 3-5 years’
experience in Supply Chain Management and/or Finance. Applicant with prior
learning, either by means of experience or alternative course may also apply.
Knowledge of relevant Public Service regulatory framework and Acts.
Competencies: Computer literacy. Planning and organizing skills.
Communication (written, verbal and liaison) skills. Customer Care Skills.
Problem-solving skills. Interpersonal skills. Business Ethics skills. Analytical skills
and valid driver license. Attributes: Accurate. Ability to work under pressure.
Ability to work in a team and independently. Friendly and trustworthy,
Confidentiality, Self-starter, Customer focused and Adaptive.

DUTIES : Oversee the warehouse function that comprises, viz; transit in and transit out,
Maintenance of the warehouse Asset Register, Logistic Management as well as
transport and office services. Provide leadership and manage the human and
financial capital within the sub-directorate.
ENQUIRIES : Mr. Machoga Tel No: (012) 379 2131

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