Senior Secretary Job Opportunity

Posted on :

1 Sep, 2015

Category :

Administrative Jobs in South Africa

Chief Directorate: Corporate Services
SALARY : R 148 584 per annum, excluding benefits
CENTRE : Pretoria

REQUIREMENTS : Qualifications: Applicants must be in possession of a Diploma in Secretarial
studies/Office Administration/Management and related field with two years of experience in the secretarial environment. Special requirements / skills needed:
Excellent interpersonal skills. Good communication skills (written and oral),
exceptional organising and planning skills. Ability to work independently, under
pressure and in a team. Time management and pro-activeness. Problem solving
skills and results orientated individual. Computer literate (Microsoft Word, Power
Point, Access and Excel). Job Knowledge: Report writing, compilation and
collation of information from directorates. Advanced minute taking and
development of action plans. Credible and proven experience in the secretarial
and administrative function of an organisation.

DUTIES : Provide secretarial support to the Chief Director: Corporate Services and general
administration support to the Chief Directorate. Write routine notes, memos,
letters and reports. Maintain an effective filing and document tracking system
(electronic and physical). Manage the Manager’s diary (electronic and manual)
and maintain an appropriate schedule for appointments. Develop new ideas to
change existing procedures so as to improve filing, tasking and document
tracking. Create and maintain databases of internal and external stakeholders.
Coordinate effective internal and external meetings, appointments and events.
Compile agenda and take accurate minutes during meetings. Diary and calendar
management. Receive visitors, and organise parking and refreshments. Handle
travel and accommodation arrangements, subsistence & Travel (S&T) claims and
budget cash flow information. Manage the leave register. Apply relevant Public
Service and DoC policies and procedures. Budget and projections administration
for the office of the Chief Director.

ENQUIRIES : Ms M Thusi, Tel: (012) 473 0174

CLOSING DATE : 11 September 2015

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