Senior Secretary Job Vacancies X 2 Positions

Posted on :

23 Oct, 2015

Category :

Administrative Jobs in South Africa

SENIOR SECRETARY II 2 POSTS These posts are advertised in the DOD and broader Public Service SALARY : R132 399 per annum, Level 5

CENTRE : Directorate Nodal Point, Erasmuskloof, Pretoria.

REF: SECDEF/64/01 Directorate Parliament Liaison, Erasmuskloof, Pretoria.


REQUIREMENTS : A minimum of Grade 12/NQF Level 4. Three to five (3-5) years experience in rendering a support service to senior management. Applicants with prior learning, either by means of experience or alternative courses may apply. Special requirements (skills needed): The candidates must be computer literate (i.e. Microsoft Word, Outlook/Internet, Excel and PowerPoint. Good communication skills (written and verbal). Analytical and innovative thinking ability as well as problem solving skills. Sound organisation and time-management skills. High level of reliability and integrity. Ability to act with tact and discretion.

DUTIES : Provide secretarial support services. Manage, capture, issue and track office correspondence, Record appointments and events. Manage the Director’s diary. Receive telephone calls and refer to the correct role players. Write/type documents, memorandums, letters and reports. Compile agenda’s and take minutes during Director’s meetings. Handle classified files and documents. Arrange meetings and events for the Manager. Process the travel and subsistence claims for the Director. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Prepare briefings and notes for the Director as required. Keep a filling system. Coordinate logistical arrangements for visitors for the Director. Keep abreast with procedures and processes that apply in the office of the Director and Department. Scrutinise documents to determine actions/information/other documents required for meetings and related obligations. Record all minutes/decisions and communicate to all relevant role players and make follow-up on progress. Remain loyal to the organisation.

ENQUIRIES : Directorate Nodal Point – Ms R. D. Tutu, Tel: (012) 355 6202. Directorate Parliament Liaison – Mr R. Marimi, Tel: (012) 355 5434.

APPLICATIONS : Department of Defence, Office of the Secretary for Defence, Private Bag X910, Pretoria 0001 or may be hand delivered to the Defence Head Quarters (DHQ), Erasmuskloof, Pretoria, where it may be placed in the appropriately marked box.

CLOSING DATE : 06 November 2015 (Applications received after the closing date and faxed copies will not be considered).

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