Senior Secretary Job Vacancy

Posted on :

9 Sep, 2015

Category :

Administrative Jobs in South Africa

Directorate: Strategic Planning & Performance Management
SALARY : R158 985 per annum, excluding benefits
CENTRE : Pretoria

REQUIREMENTS : Qualifications: Applicants must be in possession of a Diploma in Secretarial
studies/Office Administration/Management and related field with two years of
experience in the secretarial environment. Special requirements / skills
needed: Excellent interpersonal skills. Good communication skills (written and
oral), exceptional organising and planning skills. Ability to work independently,
under pressure and in a team. Time management and pro-activeness.
Problem solving skills and results orientated individual. Computer literate
(Microsoft Word, Power Point, Access and Excel). Job Knowledge: Report
writing, compilation and collation of information from directorates. Advanced
minute taking and development of action plans. Credible and proven
experience in the secretarial and administrative function of an organisation.

DUTIES : Provide secretarial support to the Director: SPPM and general administration
support to the Directorate. Write routine notes, memos, letters and reports.
Maintain an effective filing and document tracking system (electronic and
physical). Manage the Director’s diary (electronic and manual) and maintain
an appropriate schedule for appointments. Develop new ideas to change
existing procedures so as to improve filing, tasking and document tracking.
Create and maintain databases of internal and external stakeholders.
Coordinate effective internal and external meetings, appointments and events.

Compile agenda and take accurate minutes during meetings. Diary and
calendar management. Receive visitors, and organise parking and
refreshments. Handle travel and accommodation arrangements, subsistence
& Travel (S&T) claims and budget cash flow information. Manage the leave
register. Apply relevant Public Service and DoC policies and procedures.
Budget and projections administration for the office of the Director.
ENQUIRIES : Ms K Phetla, Tel: (012) 473 0309

APPLICATIONS : The Director-General, Department of Communications, Private Bag X 745,
Pretoria,0001 for attention Mr S Matshageng or Hand deliver to
Tshedimosetso House,1035 Cnr Francis Baard & Festival streets, Hatfield,
FOR ATTENTION : Mr S Matshageng
CLOSING DATE : 18 September 2015
NOTE : Applications must be submitted on form Z83, obtainable from any Public
Service Department or on the internet at The
completed and signed form Z83 should be accompanied by a recently
updated, comprehensive CV as well as certified copies of all qualification(s)
and ID-document. The certification must be within three (3) months. Should
you be in possession of a foreign qualification, it must be accompanied by an
evaluation certificate from the South African Qualification Authority (SAQA).
Applicants who do not comply with the above-mentioned requirements, as
well as applications received late, will not be considered. Failure to submit all
the requested documents will result in the application not being considered.
Correspondence will be limited to short-listed candidates only. If you have not
been contacted within three (3) months after the closing date of this
advertisement, please accept that your application was unsuccessful. Suitable
candidates will be subjected to a personnel suitability check (criminal record,
citizenship, credit record checks, qualification verification and employment

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