Senior Secretary Needed X 2 Positions

Posted on :

17 Jul, 2015

Category :

Administrative Jobs in South Africa

These posts are advertised in the DOD and Broader Public Service and Flyers.
SALARY : R123 738 per annum, Level 5

CENTRE : Finance Management Division, Chief Directorate Financial Services, Budget
Management SANDF and Fin Gov & Supply, Pretoria

REQUIREMENTS : Grade 12 certificate with computer certificate and exposure to general secretarial
duties. Grade 12 with Commercial subjects will be an added advantage. Special
skills requirements: Computer literate (Excel, PowerPoint, and MS Word). Good
telephone etiquette, Ability to handle variety of tasks and able to work under
pressure. Good inter-personal skills, adaptability and resourcefulness. Applicant
must have good communication skills and time management. Be presentable,
reliable and punctual.

DUTIES : Render effective and efficient secretarial services to the Director. Take minutes
in Director’s meetings. Typing of variety of documents, including agendas,
memos, letters, and reports. Handle and maintain the Director’s diaries,
correspondence, controls files, process telephone calls and take messages.
Arrange entry authorisations, receiving visitors and serving tea/refreshments.
Arrange meetings, appointments, flights, accommodation and transport. Act as
secretary when required. Ensure the Director receives agendas and minutes
timeously. Update and store the Directorate’s personal information. Remind the
Director of the scheduled meetings and appointments and submission of
documents. Ensure the office is tidy and inventory is maintained and updated.
Ensure faulty and malfunctioning equipment in the office are reported. Receive,
register, route and file correspondence accordingly (i.e. agendas, minutes etc.).
Applicant will also be responsible for procurement of office requirements in the
Director’s office.

ENQUIRIES : Mr TT Nyuswa Telephone: (012) 355 6006, Mr Tumelo Khunou Telephone: (012)
355 5174

APPLICATIONS : Applications must be submitted to: Financial Management Division, DFSS,
Career Management Section, Privet Bag X 137,Pretoria, 0001 or applications
may be hand-delivered to: Department of Defence, Poynton building, 195
Bosman Street, Pretoria where it must be placed in wooden post box 5 at
Reception. Note: (Please use reference number not post number).

CLOSING DATE : 17 July 2015 (Applications received after the closing date and faxed copies will
not be considered).

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