SmartStart New Job Vacancy – Apply Now!

Posted on :

1 Aug, 2018

Category :

Finance Jobs in South Africa

SmartStart is a social franchise which aims to expand access to quality, affordable early learning opportunities for young children in South Africa.

Job Title: Financial Accountant
Job Location: Johannesburg
Salary: This will be negotiated based on years of experience
Report to: The Finance Manager

This a full-time post.

The purpose of the position is to ensure that funds are managed and accounted for in an effective, transparent and sustainable manner.

Responsibilities:

Finance and Cashflow Management

  • Implement appropriate systems for finance management
  • Ensure the organisation’s finances are managed and accounted for in an effective, transparent and sustainable manner, in accordance with IFRS
  • Review monthly general ledger accounts
  • Ensure all relevant journals are processed on a monthly basis
  • Ensure relevant and accurate monthly management accounts are prepared and submitted to the respective unit managers, as well as, assisting with queries on the accounts
  • Review and approve the organisation’s annual financial statements
  • Manage cash flows of the organisation
  • Liaise with the organisation’s bankers, when necessary
  • Identify areas for potential cost savings
  • Review the effectiveness of accounting and reporting systems on an ongoing basis to identify areas for enhancement
  • Ensure financial policies and procedures are up to date and complied with
  • Ensure spending is undertaken with due regard to value for money and identifying areas for costs savings
  • Assist with the preparation of financial documents and presentations for management, funder and board requirements
  • Ensure all source documents are appropriately filed and files are properly labelled to facilitate retrieval of documents

Budgeting

  • Assist the respective units with the preparation of their budgets
  • Review all unit budgets for accuracy and reasonableness
  • Prepare expenditure forecasts for the organisation
  • Ensure that the respective units are provided with the necessary technical support during the budgeting process
  • Assist with the collation of budgets for submission to the Board for approval
  • Monitor monthly actual expenditure against budgets, identifying variances and ensuring that the necessary follow up action is taken, including expenditure from franchisors
  • Assist the unit managers with ongoing budget management
  • In consultation with the Finance Manager, preparing budgets for proposal submissions

Audits

  • Undertake audit preparations to ensure an efficient, effective and successful statutory external audits
  • Manage all other audits and external reviews
  • Ensure that audit findings are timeously resolved, prior to the commencement of the next year’s audits

Payments

  • Manage processing of invoices
  • Authorise EFT payments

Payroll and HR

  • Prepare monthly payroll report
  • Review payroll records
  • Ensure all staff expense claims are handed in timeously for payroll processing
  • Ensure compliance with the relevant SARS requirements
  • In collaboration with HR, providing support on the HR system

Invoicing

  • Review the debtor’s age analysis on a regular basis

Fixed Assets

  • Ensure that assets are adequately insured
  • Maintain the fixed asset register
  • Conduct periodic fixed asset counts
  • Ensure that all assets are tagged for identification purposes

Grants Management

  • Ensure that grant/social investment funds are properly managed and accounted for
  • Prepare funder reports, and ensuring timeous submission thereof
  • Prepare all other financial information and documents required by funders
  • Ensure compliance with funder contractual requirements
  • Ensure that disbursement requests to funders are timeously submitted
  • Build and strengthen relationships with funders
  • Liaise with funders and attending funder meetings, when necessary

Procurement and Contract Management

  • Monitor compliance with procurement policies and procedures
  • Review procurement policies and procedures on an ongoing basis to identify areas for enhancement
  • Oversee tender processes, including the development of tender dossiers
  • Ensure adequate documentation of procurement processes undertaken by the organisation
  • Review contracts and participating in contract negotiations to ensure that the organisation’s interests are protected and risks effectively managed
  • Manage service providers / suppliers to ensure that deliverables are in accordance with the terms and conditions of signed contracts

Risk Management

  • Ensure that financial risks are identified and effectively managed through the implementation and monitoring of appropriate accounting procedures, sound internal controls and good governance structures
  • Ensure compliance with statutory and regulatory requirements

Other

  • Ensure that staff are provided with efficient and effective support / assistance from the finance unit
  • Conduct training for staff on organisational policies and procedures
  • Prepare presentations and reports, as and when required
  • Take part in regular team reflection and review sessions
  • Contribute to the work of the design and development team in enhancing the SmartStart
  • Attend required internal and external meetings to report on progress and to gain an insight into the challenges and opportunities

Requirements:

  • A bachelor’s degree in accounting plus articles
  • Minimum of three to five years’ work experience in an accounting/finance environment
  • Experience in the NGO and / or development sector would be advantageous
  • Work under pressure and as a team member
  • Establish and maintain sound relationships with key stakeholders
  • Provide the inspiration, direction and incentives required for team success
  • Create an environment conducive to learning and development
  • Embrace diversity and ensure fairness
  • Focus on optimising own and others’ energy to drive results
  • Use analysis, logic, innovation, experience, skill and knowledge to solve problems
  • Express oneself effectively verbally and in writing in the English language
  • Demonstrate strong conviction in own judgment and actions
  • Use discretion and deal with sensitive information in a confidential and professional manner
  • Proficiency in Sage One (including the inventory system), Sage 300 People and Pastel Partner
  • Proficiency in Microsoft Office (Word, Excel, Powerpoint and Outlook)
  • Knowledge on E-filing and all relevant taxation submissions
  • Knowledge of the VAT Act
  • Handle technical journal entries relating to income and income in advance on a monthly basis
  • Interpersonal skills and emotional intelligence
  • Strong planning and organisation skills
  • Meticulous and ability to pay attention to detail
  • Strong customer service orientation
  • Willingness to travel at least once a month around South Africa

To apply, submit CV and covering letter to [email protected]

Application Deadline: 8th August, 2018

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