Soul City Institute Latest Employment Opportunity

Soul City Institute is an intersectional feminist organization and our mission is to ensure that young womxn and girls enjoy substantive equality, with access to resources and opportunities that enable this. We promote a society where all people share a common humanity, a respect for human rights, and a fair allocation of resources.

As an intersectional feminist organization, we recognize the multiple and interconnecting oppressions experienced by womxn through supremacies that include race, gender and class.

Job Title: Senior Finance Manager
Job Location: Johannesburg

The pupose of the position is to provide leadership in financial management and procurement to ensure the financial health and sustainability of the Institute.

Responsibilities:

• Accounting Systems, Policies and Processes
• Ensure that accurate accounting records are maintained in accordance with IFRS and Generally Accepted Accounting Practice.
• Review financial systems, policies, procedures and controls periodically to ensure that they remain effective in their purpose and safeguard the organization against fraud, error and negligence. Recommend proposed changes to systems, policies and/or controls to the CFO for approval.
• Review, approve and post all general journals.
• Authorise payments on the online banking platform
• Act as the Administrator for Sage 300 Accounting System and the online banking system.
• Ensure that reconciliations of all bank accounts are prepared monthly.
• Review e-wallet cards, credit cards and staff loan reconciliations on a monthly basis.
• Review and submit the monthly PAYE and VAT returns, the 6-monthly provisional tax returns and the annual tax returns and ensure that all amounts owing to SARS are settled timeously.
• Review accounts receivable and accounts payable monthly and ensure long-outstanding amounts are investigated and resolved.
• Review and approve salary and overhead recoveries from donors.
• Prepare Revenue Outlook and other reports / dashboards as directed by CFO.
• Draft quarterly Board management accounts for review of CFO.
• Manage relationship with banks, auditors and other external service providers relevant to the Finance department.
• Ensure the organization is compliant with Income Tax, VAT and other relevant legislation.
• Treasury
• Monitor the organisation’s cash position and cash forecast on ongoing basis to ensure adequate cash is available to service working capital requirements and surplus cash is invested in short-term, interest bearing accounts (e.g. notice deposits and call accounts) in order to maximise investment income.
• Review and refine the cashflow forecasting tool in order to accurately project the cash requirements for the forseeable future.
• Negotiating exchange rates with the Bank for all incoming funds from international sources, ensuring compliance with the organisation’s forex policy.
• Ensure that the company maintains reserves equal to at least 6 months of operating costs and provide regular updates to the CFO on liquidity and reserves.
• Budgeting
• Lead and oversee the annual budget preparation, including oversight of the costing of the work plan and its integration with the approved budget.
• Prepare / review budgets for grant proposals.
• Develop annual grant  budgets and monitor budget pipelines for all active grants
• Review the funding of all employees by mapping staff to grants and unrestricted funds on a quarterly basis.
• Manage the preparation of quarterly expenditure reports and forecasts.
• Monitor operational expenditure against budgets, investigate variances and ensure that appropriate follow up action is taken.
•  Annual Financial Statements and Audits
• Prepare statutory annual financial statements in compliance with IFRS for the Institute and its subsidiaries, using CASEWARE software.
• Lead, manage and oversee audit preparations and liaison with auditors to ensure timeous, efficient and successful statutory and grant audits.
• Ensure that external and internal audit findings are timeously resolved.
•  Procurement and contracts
• Ensure compliance with procurement policy and procedures throughout organisation.
• Review procurement regulations of large donors to ensure their requirements are adequately covered by Soul City’s procurement policy and procedures.
• Assist CFO with periodic reviews of Procurement Policy and Procedures.
• Sit on bid evaluation panels as directed by the CFO.
• Develop  and manage a Purchase Order system to ensure procurement is undertaken in line with Procurement Policy and that outstanding commitments could be tracked.
• Ensure deviations from the policy is motivated in writing and approved by the appropriate officials before contract is entered into.
• Assist CFO with preparation / reviewing of contracts, using pre-approved templates.
• Grant Management
• Ensure donors make timeous transfers of grant funds and that Soul City is at all times in compliance with donor directives and requirements to ensure a delay in funding is prevented.
• Ensure that monthly donor control reconcilliations and bank account reconcilliations are prepared within 10 days from month-end.
• Review donor control reconciliations monthly and ensure reconciling amounts are legitimate and all discrepancies are resolved timeously.
• Review and approve financial reports for submission to donors and ensure cohesion between financial reports and narrative reports produced by the Programmes Department.
• Ensure the timeous submission of reports to donors.
• Ensure that relevant and accurate project reports are prepared and distributed to relevant cluster managers for management of the overall projects on a monthly basis (donor and project reports).
• Approve charts of accounts prior to implementation by project accountants and ensure that these are compatible with the reporting requirements of the donor and the Institute.
• Support programmes department in budgeting and management of grants.
• Monitor monthly actual project expenditure against budgets, investigate variances and ensure that the necessary follow up action is taken.
• Review and distribute regular and timely expenditure reports and dashboards to all departments within Soul City to ensure colleagues are able to make informed decisions and manage their programmes / areas effectively.
• Prepare and/or review grant financial statements and ensure compliance with Donor specifications.
• Attend donor meetings and assist the Programme executives to manage the relationship with the donors.
•  General
• Lead and guide the BEE verification process, ensuring that Soul City Institute takes the necessary steps to maintain or improve on its BEE rating.
• Identify areas for potential cost savings.
• Ensure that Soul City Institute staff are provided with efficient and effective assistance from the finance unit.
• Ensure that approved financial policies and procedures are implemented and adhered to.
• Conduct training on finance and procurement requirements for Soul City Institute staff and partner organisations, when required.
• Assist the CFO in Identifying and managing risk.
• Participate in the management of the organisation.
•  Human Resources Management
• Comply with all HR policies and procedures.
• Effectively direct, guide and manage the finance team.
• Performance management of direct reports.
• Engage with the finance team on the organisation’s vision and values to ensure a shared understanding.
• Have regular team meetings and one-on-one status meetings with direct reports.
• Ensure that meetings between the project accountant and the cluster managers take place regularly.
• Requirements:
• CA(SA) and/or Masters’ degree in finance or business administration.
• 8+ years of progressively responsible experience in overseeing financial operations and management of large-scale, complex development activities in developing countries;
• 5+ years of experience overseeing the procurement, administration, financial management and reporting of large internationally funded programme(s) (e.g. USAID / CDC / EU / DFID) ;
• Experience in leading and managing finance teams
• Demonstrated written, presentation, communication and organizational skills in English.
• Experience in the financial management of sub-recipients will be an added advantage.
• Prior relevant work experience in South Africa strongly preferred.

Competencies:

• Proficiency in MS Office – including word, powerpoint and outlook.
• Advanced proficiency in MS Excel
• Advance user in SAGE 300 (ACCPAC) or similar accounting packages.
• Proficiency in drafting financial statements using CASEWARE is recommended.
• Excellent English verbal and written communication skills.
• Strong planning and organisation skills.
• Meticulous and able to pay attention to detail.
• Excellent interpersonal skills.
• Able to multi-task and prioritise.
• Self-motivated, a self-starter and able to work with limited supervision.
• Good work ethic.
• Able to exercise judgement.
• Able to use discretion and deal with sensitive information in a confidential and professional manner.
• Honesty and integrity.
• Innovative in problem solving.
• Able to work under pressure and meet deadlines.
• Able to use own initiative and take ownership of his/her tasks.
• Able to analyse and evaluate data and information.
• Able to generate and adapt creative ideas and solutions to improve performance.
• Good team player.
• Valid Driver License
• Own transport

To apply

Please forward your CV and cover letter to: [email protected]

Application Deadline: Tuesday, 2 July, 2019