Stocks and Admin Manager at BP South Africa

Posted on :

28 May, 2014

Category :

Administrative Jobs in South Africa, Management Jobs in South Africa

Job title: Stocks and Admin Manager

Req ID: 55048BR

Job category: Operations

Sub-category: Operations

Countries (State/Region): South Africa

Location: Alrode


Role Synopsis
The Stocks & Admin Manager’s role manages and accounts for all bulk fuel stock within allowable tolerance, cost and internal control, as well as provide transactional integrity to the terminal with the assistance of a stock & administration team covering the following areas of accountability:
•Recording and monitoring of all stock movements for BP
•Daily stock reconciliations to ensure integrity of book stock
•Investigation and rectification of stock variations.
•Periodically reporting on stock performance through key performance indicators(KPI)
•Budget and cost control
•Group Financial Outlook (GFO) Analysis and Reporting
•Document Control and Records Management
•P2P Compliance Management
•Interface with JV Partner relating to Stock Management issues


Key accountabilities
The Stocks & Admin Manager is accountable for the effective delivery of the following: Ensure integrity of stock information. Evaluate and monitor stock processes regularly to ensure compliance, and to (continuously) improve stock control environment. Scrutinize/analyse stock reports (from whatever stock system, ISPM, JDE or SAP) to resolve stock discrepancies such as variations, imbalances, intransits, uncleared sales, EDI rejects etc. that will affect product loss/gain. Be the SPA (single point of accountability) for OOC (other oil companies) with regard to accounting/ resolving stock related issues. Ensure that source and control documents affecting stock movement are checked and filed as per BP and legal requirement. Comply with all relevant revenue authority regulations (as per legislation) for product duties and tax. Act as the systems Super User for the terminal stock and control systems enhancing integrity of stock systems. Ensure that an adequate system of controls exists at the terminal for pump backs, return to stock, meter reconciliation, cancelled/reprinted documents, product write offs, etc. as well as a day-end control report. Ensure that an adequate security system is in place and is adhered to control bulk fuel entering and leaving the terminal. Account accurately for additive receipt, storage and usage at the terminal. Report on loss/gain during receipt, storage and dispatch of bulk fuel to ensure in-transit, storage and transport loss/gain are within tolerance. Provide assurance on stock management processes. Manages the stocks team at terminal by setting performance contracts, conducting periodic reviews and implementing measures to optimise stock accounting performance. Builds a culture of operational excellence within the team by providing leadership, motivation, coaching and mentoring. Creates an enabling environment that promotes and recognises individual and team efforts and develops the skills and capabilities of the team. Annually, lead and coordinate the development

Essential Education
Business or Logistics Management Degree / Diploma

Essential experience and job requirements
Minimum of 3 years supervisory experience. Logistics Operations or Supply Chain Management experience is an advantage

Other Requirements (e.g. Travel, Location)
There are no additional requirements. Please respond with N/A below.

Relocation available

Travel required


About BP
Our business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. With a workforce of 80,000 employees, BP operates with business activities and customers in more than 80 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.

To remain one of the world’s premier integrated oil companies, BP recognises that it needs a highly respected, high performing, world class HR function which combines the provision of strategic advice to business leaders with efficient and effective transactional support to managers and employees. The HR function does this through the development and delivery of well executed HR services and by defining standards, policies and processes to help ensure we have the right people in the right roles when we need them, motivated and able to deliver outstanding performance. This is achieved by delivering business partnering and support; operational excellence; people data and core HR processes; governance, policy and coherence and ensuring that we have an effective system of HR compliance and controls in line with regulatory requirements and company policies and standards and by creating coherence in core HR areas. We are looking for talented, committed HR professionals who can work with the business to deliver the right people solutions that create competitive advantage to the organisation.

Refining & Marketing

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