Posted on :
16 Jul, 2021
16 Jul, 2021
The Aurum Institute is offering a great opportunity to suitably qualified and experienced staff to contribute towards our mission to improve the health of people and communities through innovation in Health Research and Systems. We are focused on research, support and implementing integrated approaches to managing TB and HIV. The following positions have become available as part of the various projects currently being run by us and you are welcome to apply should you meet the requirements of the position.
Job Title: Procure to Pay Assistant Manager
Location: Parktown, Gauteng, South Africa
Reference #: 2021/07/06/04
Contract Type: Permanent
Salary: Market Related
Procure to Pay Assistant Manager:
The Procure to Pay (P2P) Assistant Manager is responsible for providing assistance to the P2P Manager who is the primary owner of the end-to-end Procure to pay process with the overall goal of delivering procure to pay services while ensuring quality and cost effectiveness. The P2P Assistant will be the 2IC(2nd in Charge) to the Manager to aid the Manager to deliver on all outputs for the department.
Technical Work Responsibilities:
Ensure all payments are integrated into Accounts Payable and processed through the system having adhered to the ‘Procure to Pay’ process
Closely work with sourcing team and effectively manage the Requisition & PO compliance process
Ensuring payments to suppliers are made on time and according to payment policy
Ensuring root cause analysis (RCAs) of errors and non-compliant invoices (NCIs) have been performed and corrective actions have been implemented.
Responsible for informing the managers’ on overall performance of the team, monitoring their performance, providing timely feedback & assisting them to improve on their identified training needs.
Reviewing and analysing current procedures in order to recommend and implement changes to standardize activities and integrate into shared services
Providing input on objectives for the team, providing coaching, career development and feedback to team members, providing performance evaluation
Participate and lead in cross functional process and system improvement initiatives Participate and lead the maintenance of a strong Controls environment
Providing efficient audit support and processes within timeframe
Preparation and review of vendor and related recons monthly
Ensuring accuracy and timeliness of invoices processed by procure to pay team, ensuring verification of data-entry accuracy, proper general ledger coding, proper approvals, and documentation for compliance with internal and key controls
Reviewing of vendor reconciliations & signing off & following up on outstanding payments as well as queries
Suggesting and implementing (once approved) new and innovative procedures to improve workflow and ensure compliance with company policies, procedures, and maintenance of proper internal controls within shared services team
Ensuring creditor payments are in line with the agreed policies & strategic targets
Maintain clear contact the Treasury, Purchasing and Finance Department
Assisting in developing reporting to ensure accruals are accurate, productivity is on target, and vendors are within contract specifications
Assisting in developing and publish weekly / monthly / quarterly key performance Indicators (KPIs) to stakeholders and executive management
Responsible for assisting the entire P2P process and departmental functions such as Vendor master maintenance, PR / PO transaction processing, Invoice Processing , Payment processing , loans and study assistance payment, handling vendor and staff queries, AP related management reporting, corresponding internal controls and smooth sub ledger close
Ensuring suppliers comply with VAT requirements and regulations to prevent potential liability against company from third parties i.e. SARS
Ensuring that contracts are in place and still valid, and complied accordingly
Year-end audit preparation & assisting in leading the team during internal & external audits and clearing of audit queries.
Ensuring the adherence of departmental policies, maximizing of payment terms, increasing of settlement discounts, coordinating offsets, and optimising working capital
Assisting in ensuring that formal and on-the-job training is effectively planned and conducted to ensure that sufficient expertise is available to deal with the work
Assisting in ensuring that personnel are judiciously applied and that the workload is balanced and errors are minimal
Drive to meet SLA level in quality and speed
Interpret financial information for others
Continuous Process and system improvement initiatives.
Prepare financial documents, reports, or budgets
Motivate the team to continuously improve and as act as a single team striving towards process goals and objectives.
Bachelors Degree (3 years) / NQF level 7
BCOMM Accounting (Preferred)
Must have 8 years in Finance and Support Operational Execution
Valid Driver’s Licence
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, advanced MS Excel etc
SA Citizen or valid work permit to work in South Africa
Willing to work overtime
Application Deadline: 21/07/2021
Kindly provide current and relevant references for background checks
All appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking and competency assessment. We embrace employment equity and are committed to achievement of fair and equal representation of our workforce. Preference will be given to internal applicants and candidates from previously disadvantaged backgrounds.
Aurum welcomes applications from all persons with disabilities
Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful. All interviewed applicants will receive feedback as part of our continued drive towards people development.