Wine and Agricultural Ethical Trade Association (WIETA) New Opportunity

Posted on :

27 Jul, 2018

Category :

Management Jobs in South Africa

WIETA (Wine and Agricultural Ethical Trade Association) was formally established in November 2002. The association arose out of an Ethical Trade Initiative (ETI) pilot project in the wine industry in the late 90’s. The pilot not only assisted the ETI, its retail corporate members and South African partners in learning about, developing and refining inspection methodologies in monitoring their base code, but was also instrumental in bringing together private sector, labour and civil society stakeholders in and associated with the wine industry of the Western Cape to discuss and debate issues around ethical trade.

Job Title: Operations Manager – BEE POSITION 
Job Location: Stellensbosch

Responsibilities

The Operations manager will be responsible for overseeing WIETA’s overall operations, programmes, staff issues, administration and services. They will need to ensure that the organisation’s operations run smoothly and efficiently in accordance with standards and expectations.

They will oversee the administrative and financial departments, budgets and financial and financial project reporting within the finance department, IT and standards related systems development & management, HR policies, procedures, recruitment, selection, training and development t, as well as manage the administrative functions of the organisation.

The person will also be required to explore innovative new services and new business developments and may be required to formulate business plans to realise these initiatives.

The candidate must have a relevant business degree in finance, human resources or marketing. Exposure to corporate, contract or labour law is essential. Seven to ten years experience in office and financial administration, operations management or business management is required.

Excellent leadership, communications and interpersonal skills is essential.

Any knowledge of global & export markets, ethical trade, Certification systems or labour law highly recommended.

An understanding of and keen interest in the current social, economic and political environment is required.

Self-starter and quick learner with high energy levels.

Multilingualism – Fluency in Afrikaans, English & Xhosa is non-negotiable. The majority of WIETA”s clients are Afrikaans speaking and communication is mostly conducted in Afrikaans and English. Isixhosa is used for educational materials.Key performance areas

MEMBERSHIP MANAGEMENT

  • Client relationship management
  • Membership and client management systems
  • Manage all client correspondence relating to their status in the system
  • Manage the tracking of members and their supply chain status through audit process
  • Manage Product Assurance & Product Certification Systems and SAWIS tracking for approval by CEO

OPERATIONS MANAGEMENT

  • Implementation and maintenance of all organisational, IT and office policies, procedures, systems and processes
  • Organise the office layout and manage supplies of stationery and equipment;
  • Manage IT requirements, services, repairs & upgrades
  • HR
  • Insurance
  • Procurement

MEMBER CERTIFICATION, AUDIT OVERSIGHT, PLANNING, SCHEDULING & ADMINISTRATION

  •  Audit Quality Assurance Oversight Management to specification and standard
  • Management and Oversight of the Certification & Seal process

SECRETARIAT TO PROJECTS/PROGRAMMES

  • Co-ordinate scheduling of in line with required participants
  • Prepare necessary information packs for meetings
  • Distribute information packs in preparation for meetings
  • Take minutes

Perform other related duties as required.

FINANCIAL MANAGEMENT

  • Manage the Finance Officer
  • Manage and Development Financial Systems and Procedures
  • Budgeting
  • Financial Authorisation & Reporting

STAFF MANAGEMENT

4 staff members currently report directly to this function

However, WIETA is a small team of 11 permanent and contract workers with a team of associates who undertake audits and training. The operations around these people will need to be managed.

REPORTING LINE

Reports to CEO
Member of the Board Financial Committee Member of the Board HR Committee

WIETA offices are located in Technopark, Stellenbosch

Interested candidates must send a letter of motivation highlighting your suitability to the role and a CV in Word format to [email protected]

Contact will only be made with shortlisted candidates.

Application Deadline: 12th August, 2018

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