Work4You Latest Job Opening

Work4You is an NGO with a 12+ year history of success. We train young adults with intellectual disabilities to prepare them for working in the open labour market.

Job Title: Office Administrator
Job Location: Cape Town

Purpose

• General financial administration: petty cash reconciliation, bank account reconciliation, invoicing, accounts, salaries and related activities
• General office administration
• Personal assistant to the operations manager

Responsibilities:

• Attend staff meetings and Work4You events as required
• General support to other staff as required
• Other reasonable tasks as requested by the operations manager from time to time

General administration

• Respond to queries
• Minute taking
• General report writing and assistance
• Member, staff and general filing maintenance
• Stationery, equipment ordering, maintenance, etc
• Assisting with computer queries

Financial administration

• Use Pastel to:
• Capture and recon all income and expenses
• Process invoices and capture stock
• Generate financial reports
• Pay salaries, expense reimbursements and deductions to SARS, generate salary slips, monitor pension fund, etc.
• Pay utility, rental, and supplier accounts
• Petty cash and bank account reconciliations
• Create invoices, respond to invoice queries, and outstanding debt follow-up
• Generate other financial reports
• Auditing input and query investigations

HR administration

• Manage leave records
• SARS Income tax summaries
• Arrange staff training as necessary
• General staff records management

Personal assistant for Operations Manager

• Manage operations manager calendar and email inbox
• Read e-mails, and compose responses as and when required
• Generate various documents as required

Requirements:

• South African citizen resident in Cape Town, preferably in the Southern Suburbs
• Excellent command of English (read, write, speak)
• Minimum education level: Matric
• 5+ years relevant experience
• Sound bookkeeping experience and general financial literacy
• Competent in Pastel bookkeeping package
• Competent in the MS Office suite (MS Word, MS Excel, and MS PowerPoint).
• A working knowledge of Gmail and Outlook
• Good with people
• Already possess own transport and valid driving license

Advantageous:

• Personal experience of working with people with disabilities
• 10+ years relevant experience
• Working knowledge of MS Access
• A second language (Afrikaans or Xhosa)

Attitudes:

• The successful applicant must be able to assimilate into and work well with a small team of colleagues, as well as take direction from the operations manager
• Positive and helpful team player
• Kind, caring and comfortable with young adults with disabilities and their families

Working details:

• Hours: Monday to Thursday, 8 AM to 3 PM
• Location: Salt River
• Salary: R8,000.00 – R9,500.00

Available to start hand-over process on or before 1 February 2019

The latest date for applications is 15 January 2019.