Minimum Education Requirements: NQF 8 (Post graduate Diploma \/ Honours Degree \/ Professional Qualification Degree) in building and property management, Asset Management in the Built Environment qualification, Completed business qualification or equivalent, Project Management qualification<\/p>\n
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Additional Education Requirements:<\/strong> <\/p>\n Skills Required:<\/strong> Position Summary:<\/strong> Financial Management<\/p>\n Safety and Risk Management<\/p>\n Client Service Management<\/p>\n Administration Management<\/p>\n Property Management<\/p>\n Maintenance Management<\/p>\n <\/p>\n <\/p>\n
\nYears of Experience: 10+ years<\/p>\n
\nStrong budget\/financial\/cost management skills
\nGood business presentation skills
\nGood report writing skills
\nAnalytical with attention to detail
\nWorking knowledge of relevant laws, company standards and managements systems.
\nSound knowledge of building construction, civil engineering methods and technology
\nSound property maintenance management
\nAbility to make decisions and implement decisions.
\nKnowledge of end-user requirements
\nKnowledge of SAP system and Supply Chain procurement procedures.
\nAble to perform operational risk analysis
\nUnderstanding of project management and planned maintenance systems.
\nGood judgement
\nSound problem resolving solutions
\nGood business acumen.
\nAdvanced computer literacy (MS Office, SAP).
\nGood crisis management
\nGood contractor management
\nGood security management
\nGood food and beverage management
\nGood knowledge of lease agreements
\nGood real estate management
\nGood facilities management
\nGood municipal\/council management
\nKnowledge of government policies\/strategies
\nKnowledge of quality management systems and processes
\nKnowledge of all relevant legislation
\nKnowledge of relevant legal requirements\/documentation
\nEntrepreneurial flair
\nFamiliar and proven exposure in the mining industry<\/p>\n
\nThe MANAGER ESTATES AND HOUSING is accountable for the management,
\nadministration and implementation of policies and strategies that
\ntake care of all aspects of housing estates and housing assets
\ninclusive of management, allocation, administration and maintenance.<\/p>\n
\nAt least 12 years\u2019 proven experience in a Human
\nCapital\/Hostel\/Housing\/Property related role in management within the mining environment.<\/p>\n
\nPeople Management<\/p>\n
\nJob Requirements:<\/strong>
\nConduct labour planning to ensure for the smooth running of all operations.
\nDevelop individual development plans for all reporting staff in order to improve personal development and natural resources \/ talent management within business and ensure that development plans are in place throughout the department.
\nDevelop succession plans for self and reporting staff to ensure for future succession candidates to be available internally as required as well as ensuring that this is in place throughout the department.
\nMonitor and manage staff performance and duties in order to improve the development of people within their respective jobs as well as ensuring for consistency in service standards.
\nEnsure that comprehensive work instructions are in place throughout the department to ensure standards are maintained and policies and procedures are adhered to and maintained.
\nLiaise with contractors\/internal service providers\/internal departments on issues related to work completed, quality and timelines to ensure availability of facilities
\nManage organized labour complaints and issues
\nMentor and coach staff as required for the overall improvement of the individual in his\/her position and subsequently create learning opportunities for all individuals.
\nPrepare and present department\u2019s annual and half yearly budgets
\nPrepare and submit required reports pertaining to budgets, expenditure, variances and forecasts.
\nContribute to the management of costs and the enhancement of value.
\nCollate, interpret and utilise financial information to ensure proactive approach to cost management.
\nDetermine and manage service charge out budgets.
\nProvide guidelines for departmental cost budgets and identify opportunities to improve through new methods or technology
\nIdentify business improvement opportunities
\nRecommends and incorporates cost saving initiatives
\nEnsure that items for accrual are identified on time and managed accordingly.
\nApprove orders and expenditure
\nMonitor and ensure compliance to safety, health and environmental standards, requirements and codes of practices
\nEnsure a safe and secure environment
\nComply and implement all the relevant legislation pertaining to Safety, Health and Environmental.
\nMaintain the ISO 14001 certification.
\nUndertake risk assessments
\nManage and mitigate the risks as identified in the risk register.
\nIdentify and report new risks.
\nManage, mitigate and close out all audit findings.
\nParticipate in all audits to ensure compliance to governance.
\nEnsure all legal appointments are made and updated in the event of staff changes.
\nImplement all risk management guidelines as required.
\nLead and participate in SHE related meetings, campaigns and interventions.
\nFoster and leverage relationships with the Greater Lonmin Community (GLC).
\nFoster and leverage relationships with the local authorities.
\nFoster and leverage relationships with local and national government.
\nFoster and leverage relationships with the organised labour.
\nFoster and leverage relationships with business and clients.
\nFoster and leverage relationships interdepartmental.
\nEnsure efficient, courteous and professional day to day operation of the department.
\nEnsure an effective, efficient authorisation process.
\nEnsure an effective correspondence and filing system.
\nEnsure an effective system is used for purchasing of goods and services.
\nPut in place sound office operation procedures.
\nEnsure an effective, efficient data base is in place for all properties.
\nEnsure accurate rental collections.
\nEnsure that monthly reconciliations are done between the department and Accounts receivable.
\nEnsure that monthly reports are submitted on time to accounts receivable and payroll.
\nEnsure regular interface with landlords.
\nEnsure that all lease agreements are up to date.
\nEnsure that rental escalations are implemented consistently.
\nEnsure that regular weekly and monthly reconciliations are conducted from the engagements and discharges report received form payroll to ensure that tenants remain legal.
\nImplement steps to ensure that all illegal tenants move out.
\nEnsure that the housing policy\/strategy is implemented consistently.
\nEnsure that tenant services are provided according to lease agreements.
\nOversee all contracts\/vendors including all documentation.
\nEnsure accurate reporting and reconciliation of utility usage to enable accurate billing and recovery of costs.
\nOversee the process of furniture removal requests from business.
\nImplement and maintain all legal requirements.
\nNegotiate all lease renewals.
\nManage the leasing of all residential properties.
\nManage the leasing of commercial\/industrial business properties.
\nManage the leasing of agricultural properties.
\nServe on the Body Corporate established to manage a housing complex within our property portfolio.
\nManage the selling, buying, leasing of residential properties.
\nEnsure regular market valuations are undertaken of all residential, vacant land and in coming properties to ensure correct market related rental values.
\nEnsure that up to date fixed asset registers (FAR) are in place.
\nNegotiate and manage required resources for facilities management.
\nImplement and manage a Maintenance System for the department to ensure proper planned maintenance, effective recording of maintenance completed, accurate reporting and cost management.
\nReview and approve all maintenance documents.
\nEnsure a sound contractor management system.
\nEffectively manage the maintenance staff.
\nAttend and\/or designate an attendee to all maintenance and close out meetings.
\nMonitor maintenance progress.
\nEnsure that a clear, transparent scope of work is in place whenever work has to be done.
\nOversee all construction\/maintenance and improvement projects.
\nBehavioural Skills:<\/strong>
\nDeciding and Initiating Action
\nLeading and Supervising
\nWorking with People
\nAdhering to principles & values
\nPersuading and Influencing
\nPresenting and Communicating Information
\nAnalysing
\nPlanning and Organising
\nDelivering results and Meeting Customer Expectations
\nAdapting and Responding to Change
\nCoping with Pressures and Setbacks
\nAchieving Personal Work Goals and Objectives<\/p>\n