{"id":15195,"date":"2013-10-09T11:55:51","date_gmt":"2013-10-09T09:55:51","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=15195"},"modified":"2016-11-10T14:54:16","modified_gmt":"2016-11-10T12:54:16","slug":"trademark-administrator-vacancy-aspen-south-africa","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/trademark-administrator-vacancy-aspen-south-africa.html","title":{"rendered":"Trademark Administrator Vacancy – Aspen South Africa"},"content":{"rendered":"

Specific Outcomes \/ Accountability:<\/strong>
\nProvide efficient support to IP Manager and Woodmead Legal Counsel which includes
\nAssisting with matters in a timely and efficient manner.
\nConveniently storing information for ease of access.
\nCollating and preparing information and files ahead of meetings and TC\u2019s.
\nComplying with Aspen\u2019s Legal Office Standard Operating Procedure (dated 1.9.2010).
\nComplying with the Legal Portal Procedures and Required Ways of Working.<\/p>\n

Typing, drafting and file maintenance<\/p>\n

Accurately drafting correspondence in the correct Aspen format.
\nEnsure that all correspondence and agreements are accurately filed.
\nEnsure that working files are conveniently located.
\nProactively discern priority of tasks, focus on high priority tasks first.<\/p>\n

Responsibility Flexibility and Confidentiality<\/p>\n

Taking personal responsibility.
\nEnsuring utmost confidentiality and professionalism in respect of all matters.
\nEffectively swap between matters if required due to urgency or changed priority.<\/p>\n

Interface with Legal Stream EA\u2019s<\/p>\n

Provide support to Legal Stream EA\u2019s by way of answering queries or sharing intellectual property, computer or system knowledge when requested.<\/p>\n

Contract Management System (\u201cCMS\u201d)<\/p>\n

Managing (tracking and obtaining) signed original agreements.
\nUploading to the CMS library.
\nAttending to and assisting with CMS auditing exercise; and
\nAttending to renewal instructions \/ notices as and when instructed by Woodmead Legal Counsel or IP Manager.<\/p>\n

Trademark search, filing and prosecution administration<\/p>\n

Adhering to the Aspen trademark search flow sheet and agreed WOW (South Africa).
\nAttending to accurate and timely filing instructions in the agreed format and in accordance with the Trademark Filing Instruction Sheet (South Africa).
\nAdhering to the Aspen trademark prosecution flow sheet and agreed WOW (South Africa).
\nProactively coordinate instructions received from project manager for SSA for new trademark searches and applications with regards to the SSA team\u2019s \u2018priority country\u2019 strategy.
\nMaintaining accurate records on trademark activities and attending to the timely biannual auditing of trademark database in accordance with the accepted WOW.
\nSubmitting a weekly progress report and attending a weekly update meeting\/telecall with the IP Manager; and
\nAccurate and timely invoice management.
\nTrademark renewals<\/p>\n

Take responsibility for trademark renewals in South Africa.
\nMaintaining accurate records of trademarks to be renewed within the following 12 month period.
\nMaintaining sufficient funds in CIPC account for the each round of South African trademark renewals.
\nAttending to correct completion of form TM5s for all outstanding South African renewals, correctly determining renewal costs and arranging for logistics around submission of the forms TM5 at the trademarks office in Pretoria.
\nAttending to full review of renewal receipts to ensure accuracy.
\nMaintaining accurate records of South African trademarks which have been renewed; and
\nEnsuring accurate renewal instructions to external counsel for all non-South African trademark registrations.<\/p>\n

Review of marketing material<\/p>\n

Attending to a high level review of marketing
\nand promotional material from an intellectual property (legal) point of view
\nwith a specific focus on.
\nWhether all possible trademarks in the material are adequately protected in the correct classes.
\nCorrect use of Aspen trademarks as trademarks.
\nCorrect use of the TM and \u00ae symbols with full rights claims where appropriate.
\nAny potential copyright concerns.
\nIdentifying any rules or terms and conditions which require Legal Counsel input.
\nIdentifying general concerns.
\nElevating any intellectual property related concerns to the IP Manager and any general legal concerns to the Legal Counsel for the specific entity.<\/p>\n

 <\/p>\n

Requirements:<\/strong><\/p>\n

Competencies:<\/strong><\/p>\n

Ability to plan & organise independently.<\/p>\n

Initiating action.<\/p>\n

Follow up and time management.<\/p>\n

Customer focus.<\/p>\n

Quality orientation.<\/p>\n

Decision making.<\/p>\n

Stress tolerance and conflict resolution.<\/p>\n

Problem solving and analytical skills.<\/p>\n

Service orientated. High level of integrity.<\/p>\n

Ethical values and confidentiality.<\/p>\n

Extreme accuracy and attention to detail is a pre-requisite.<\/p>\n

 <\/p>\n

Skills:<\/strong><\/p>\n

Advanced PC literacy on all MS Word applications (including Windows,
\nPowerPoint, Outlook and Excel).<\/p>\n

Minimum typing speed of 75 wpm.<\/p>\n

Verbal and written proficiency in the English language.<\/p>\n

Methodical implementation skills.<\/p>\n

Administrative and organizational skills.<\/p>\n

Electronic database manipulation.<\/p>\n

Diligent and hard worker.<\/p>\n

Ability to prioritise and co-ordinate work.<\/p>\n

Qualification and Experience:<\/p>\n

Matric. Tertiary qualification will be an advantage.<\/p>\n

Proven track record as a senior secretary and typist.<\/p>\n

Experience in intellectual property matters with a specific focus on South African trademark prosecution.<\/p>\n

A basic understanding of foreign trademark filing and prosecution processes. Experience in trademark matters on the African continent will be an advantage.<\/p>\n

Electronic and manual trademark filing and renewals.<\/p>\n

Familiarity with legal terminology an advantage.<\/p>\n

Business; Processes; Job; Policy and procedure.<\/p>\n

Financial understanding.<\/p>\n

Systems; Product; Industry; Basic legal sense.<\/p>\n

Knowledge of template development is an advantage.<\/p>\n

Knowledge\/expertise in: automatic numbering, track changes, comments in\u00a0different formats, automatic cross-referencing, security settings on documents,\u00a0ability to compare various document drafts essential.<\/p>\n

3 Years experience in similar function.<\/p>\n

Excellent secretarial and administrative skills.<\/p>\n

Relevant experience in a legal practice or corporate environment
\nessential.<\/p>\n

Salary: Market Related
\nType: Permanent
\nAA Position: No
\nWork Level: Skilled
\nBranch: Gauteng – JHB North<\/p>\n

 <\/p>\n

How to Apply<\/strong><\/p>\n

Click here to apply online<\/a><\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

Specific Outcomes \/ Accountability: Provide efficient support to IP Manager and Woodmead Legal Counsel which includes Assisting with matters in a timely and efficient manner. Conveniently storing information for ease…..<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[43],"tags":[1996],"jetpack_publicize_connections":[],"yoast_head":"\nTrademark Administrator Vacancy - Aspen South Africa - Jobs in South Africa 2024<\/title>\n<meta name=\"description\" content=\"Specific Outcomes \/ Accountability: Provide efficient support to IP Manager and Woodmead Legal Counsel which includes Assisting with matters in a timely\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/joblistsouthafrica.com\/trademark-administrator-vacancy-aspen-south-africa.html\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jobs sa\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/joblistsouthafrica.com\/trademark-administrator-vacancy-aspen-south-africa.html\",\"url\":\"https:\/\/joblistsouthafrica.com\/trademark-administrator-vacancy-aspen-south-africa.html\",\"name\":\"Trademark Administrator Vacancy - 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