{"id":15236,"date":"2013-10-12T08:00:32","date_gmt":"2013-10-12T06:00:32","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=15236"},"modified":"2016-11-23T10:36:53","modified_gmt":"2016-11-23T08:36:53","slug":"office-administrator","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/office-administrator.html","title":{"rendered":"IT Office Administrator"},"content":{"rendered":"

Primary Responsibilities<\/span><\/strong><\/p>\n

Automotive
\n\uf0a7 Handling all complaints and inquiries received from test station reception clerks, SGS Finance department, HR etc.
\n\uf0a7 Preparation of information required by Finance department and Automotive business manager (Test stations and automotive monthly petty cash expenses, VTest and Boss invoicing recons, weekly and monthly statistics for test station performance etc)
\n\uf0a7 Submission and control of all purchases related to the Automotive divisions (creating, capturing and finalizing purchase order payments of SABS levies for all SGS test stations which relate to road worthiness and number plates, and all other purchases within the division)
\n\uf0a7 Filing and maintaining of the divisions files (test stations)
\n\uf0a7 Providing training to test station reception clerks for VTest, Boss invoicing and petty cash systems.
\n\uf0a7 Pay visit to all SGS test stations to assist reception clerks with finance related problems when necessary
\n\uf0a7 Liaise with Automotive service providers regarding payments for service delivery and to verify that services were performed correctly
\n\uf0a7 Assisting the Automotive Business Manager with matters relating to test stations
\n\uf0a7 Handling of all Outsourcing personnel, time sheets etc
\n\uf0a7 Assist in COD accounts, reconciliation of accounts
\n\uf0a7 Dealing with Department of Transport officials\/suppliers etc
\n\uf0a7 Assist test stations reception personnel in problem solving
\n\uf0a7 Perform any other reasonable tasks as assigned by your manager<\/p>\n

IT Division
\n\uf0a7 Filing
\n\uf0a7 IT stock control
\n\uf0a7 Create purchase orders
\n\uf0a7 Receive and send equipment to other branches
\n\uf0a7 Meter readings
\n\uf0a7 Creating computer access accounts
\n\uf0a7 Travel bookings
\n\uf0a7 Administrating and managing all IT related contracts (e.g. ITEC, Online-direct, Telkom)
\n\uf0a7 Perform any other reasonable tasks as assigned by your manager<\/p>\n<\/div>\n

\n

Reporting to<\/h4>\n

IT Admin Supervisor<\/p><\/div>\n

\n

Specific responsibilities<\/h4>\n

\uf0a7 To provide service activities on company systems, including installation, discontinuance, relocation, diagnosis, emergency repair etc while minimizing equipment downtime, ensuring client satisfaction, and assisting less experienced field engineers providing on-the-job training and work direction as well as to be responsible for supporting SGS\u2019s client base.
\n\uf0a7 Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
\n\uf0a7 Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
\n\uf0a7 Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.<\/p><\/div>\n

\n

Profile<\/h4>\n

To conduct all the admin responsibilities and duties in the IT and Automotive division.<\/p><\/div>\n

\n

Skills<\/h4>\n

Education
\n\uf0a7 Strong skill required on Office administration
\n\uf0a7 Microsoft Office (Outlook, Word, Excel, and Powerpoint)<\/p>\n

5.2 Experience
\n\uf0a7 Strong administration background (5 Years Experience)<\/p>\n

5.3 Competencies<\/p>\n

\uf0a7 Computer and Information Literacy
\n\uf0a7 Interpersonal Skills
\n\uf0a7 How to use the Microsoft Office Product Suite
\n\uf0a7 Telephone Etiquette
\n\uf0a7 Understands SGS’s Business Ethics And Values
\n\uf0a7 Have an instinct for issue identification and implement the appropriate solutions
\n\uf0a7 Be practical without compromising on quality
\n\uf0a7 Ability to work independently without continuous support
\n\uf0a7 Analytical and creative minded.
\n\uf0a7 Strong communication skills
\n\uf0a7 Ability to take control of the environment. Be responsible.
\n\uf0a7 Set high standards for him- or herself and team members
\n\uf0a7 Extremely well organized to support the entire spectrum of information technology operations.
\n\uf0a7 Strive for continuous improvement.
\n\uf0a7 Flexibility to travel and work long hours.
\n\uf0a7 Fluent English. Regional preferred language is an asset.<\/p><\/div>\n

<\/div>\n
Industry or Theme: Mining<\/div>\n
Reference Number: SA00767<\/div>\n
Closing Date: 18.10.2013 00:00:00<\/div>\n
<\/div>\n
Click here to apply online<\/a><\/div>\n
<\/div>\n","protected":false},"excerpt":{"rendered":"

Primary Responsibilities Automotive \uf0a7 Handling all complaints and inquiries received from test station reception clerks, SGS Finance department, HR etc. \uf0a7 Preparation of information required by Finance department and Automotive…..<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[19,16],"tags":[2078],"jetpack_publicize_connections":[],"yoast_head":"\nIT Office Administrator - Jobs in South Africa 2023<\/title>\n<meta name=\"description\" content=\"Primary Responsibilities Automotive \uf0a7 Handling all complaints and inquiries received from test station reception clerks, SGS Finance department, HR etc. \uf0a7\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/joblistsouthafrica.com\/office-administrator.html\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jobs sa\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/joblistsouthafrica.com\/office-administrator.html\",\"url\":\"https:\/\/joblistsouthafrica.com\/office-administrator.html\",\"name\":\"IT Office Administrator - 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