{"id":15382,"date":"2013-10-16T01:59:33","date_gmt":"2013-10-15T23:59:33","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=15382"},"modified":"2013-10-16T01:59:33","modified_gmt":"2013-10-15T23:59:33","slug":"afdb-careers-documentation-clerk","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/afdb-careers-documentation-clerk.html","title":{"rendered":"AFDB Careers: Documentation Clerk"},"content":{"rendered":"<h2>African Development Bank Recruitment For Documentation Clerk<\/h2>\n<p><strong>Job Objectives<\/strong><\/p>\n<ul>\n<li>The coverage of document for the meetings of the Management Board and the Governing Council.<\/li>\n<li>The Documentation of the General Secretaria.<\/li>\n<li>Contribution to the preparation of the work of the Management Board and Governing Council.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<div>\n<p><strong>Duties and responsibilities<\/strong><\/p>\n<\/div>\n<p>Under the general supervision of the Director, the incumbent will perform the following tasks and functions:<\/p>\n<ul>\n<li>Liaising with ALSF\u2019 Secretariat in assembling and organizing ALSF\u2019s documents, legal instruments, policies, guideline, and other reference material for speedy retrieval;<\/li>\n<li>The document to be organized will relate to, but not be limited to: projects, minutes of meetings, report on the activities and operation of ALSF;<\/li>\n<li>Organizing and maintaining\u00a0 collection of templates and checklists;<\/li>\n<li>Preparing first draft of routine memoranda and other documentation;<\/li>\n<li>Maintaining the system of filling, archiving and accessible;<\/li>\n<li>Ensuring that the documents produced and received are accessible;<\/li>\n<li>Ensuring effective management of ALF\u2019s archive space;<\/li>\n<li>Accomplish any other task assigned to him\/her by Corporate Secretary or the Director;<\/li>\n<li>Ensure the distribution and monitoring of documents to Board members and their Committees within the required deadlines;<\/li>\n<li>Contribute to updating of the follow-up matrix of the semi-annual work program of the Boards of Directors by submitting a weekly distribution form;<\/li>\n<li>Conduct documentary research (projects, policy documents, programme and activity reports) at the request or for Directors;<\/li>\n<li>Check for the correct titles, codes and dates for the distribution of documents and for the conformity of the two official ALSF versions (English and French);<\/li>\n<li>Participate in the coverage of meetings, seminars, working groups and conferences;<\/li>\n<li>Provide participants with documents;<\/li>\n<li>Establish attendance lists for the Secretary General;<\/li>\n<li>Facilitate the circulation and the exchanges of messages between the Board members during meetings;<\/li>\n<li>Usher inexperts authorized to attend the ALSF meetings ;<\/li>\n<li>Transmit written or verbal messages from the meeting room to those outside and vice versa;<\/li>\n<li>Keep a documentation entry register (Service) by systematically recording every new document;<\/li>\n<li>Accomplish any other tasks assigned to him\/her by the Superior, Director.<\/li>\n<\/ul>\n<p><b>THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS<\/b>\u00a0(The incumbent of the position will be considered as local staff and will therefore not have international status)<\/p>\n<div>\n<h2><\/h2>\n<h2><\/h2>\n<p><strong>Selection Criteria<\/strong><\/p>\n<\/div>\n<p><strong>Including desirable skills, knowledge and experience<\/strong><\/p>\n<ul>\n<li>At least a Bachelor\u2019s degree or its equivalent in management, communications, and administration or other related discipline; a certificate in Archiving would be asset;<\/li>\n<li>Preferably a minimum of\u00a0 four (4) years of relevant and practical professional experience in a similar position;<\/li>\n<li>Expert knowledge of document processing procedures;<\/li>\n<li>Excellent client services skills;<\/li>\n<li>Good knowledge of policy, work procedures of the ALSF and the board, projects, economic and financial development issues;<\/li>\n<li>Competence in communications and negotiations; strong interpersonal skills;<\/li>\n<li>Ability to communicate and write effectively in English and\/or French, with good working knowledge of the other language;<\/li>\n<li>Competence in the use of standard software used in the Bank such as MS Outlook, Word, Excel, PowerPoint; a practical knowledge of SAP will be an advantage.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>Only applicants who fully meet the Bank&#8217;s requirements and are being considered for interview will be contacted.\u00a0Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level.\u00a0The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply.<\/p>\n<p>[button link=&#8221;<a href=\"http:\/\/www.afdb.org\/en\/careers\/current-vacancies\/vacancy\/documentation-clerk-1773\/\">http:\/\/www.afdb.org\/en\/careers\/current-vacancies\/vacancy\/documentation-clerk-1773\/<\/a>&#8221; color=&#8221;lightblue&#8221; newwindow=&#8221;yes&#8221;] Click here to apply online[\/button]<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>African Development Bank Recruitment For Documentation Clerk Job Objectives The coverage of document for the meetings of the Management Board and the Governing Council. The Documentation of the General Secretaria&#8230;&#8230;<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[19,5],"tags":[373],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>AFDB Careers: Documentation Clerk - Jobs in South Africa 2023<\/title>\n<meta name=\"description\" content=\"African Development Bank Recruitment For Documentation Clerk Job Objectives The coverage of document for the meetings of the Management Board and the\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/joblistsouthafrica.com\/afdb-careers-documentation-clerk.html\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jobs sa\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/joblistsouthafrica.com\/afdb-careers-documentation-clerk.html\",\"url\":\"https:\/\/joblistsouthafrica.com\/afdb-careers-documentation-clerk.html\",\"name\":\"AFDB Careers: Documentation Clerk - 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