{"id":15386,"date":"2013-10-16T02:09:49","date_gmt":"2013-10-16T00:09:49","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=15386"},"modified":"2013-10-16T02:09:49","modified_gmt":"2013-10-16T00:09:49","slug":"african-development-bank-senior-secretary","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/african-development-bank-senior-secretary.html","title":{"rendered":"African Development Bank: Senior Secretary"},"content":{"rendered":"<p><strong>Job Objectives<\/strong><\/p>\n<p>The ALSF Department of the African Development Bank is recruiting Secretary who will report to the Director.\u00a0 He\/She will provide secretarial and administrative support, ensure the day to day functioning of the office, coordinate all office management activities and manage the office\u2019s interface with organizational units and external parties.<\/p>\n<p>&nbsp;<\/p>\n<div>\n<p><strong>Duties and responsibilities<\/strong><\/p>\n<\/div>\n<p>Under the overall supervision of the Director, the incumbent will carry out the following duties:<\/p>\n<ul>\n<li>Organize and manage the secretariat of the Director.<\/li>\n<li>Oversee the front office\u2019s document processing, filing and tracking system.<\/li>\n<li>Assist in managing and maintaining the Directors diary and email.<\/li>\n<li>Filter and direct incoming visitors, correspondence, emails and telephone calls, highlighting urgent and priority matters requiring the Director\u2019s attention.<\/li>\n<li>Draft, type and dispatch memoranda, acknowledgement letters and responses to correspondence, and follow-up with relevant members of the Front Office team.<\/li>\n<li>Proofread routine documents prepared for the Director\u2019s attention and signature, in consultation with relevant members of the Front Office team.<\/li>\n<li>Schedule meetings between the Director and key stakeholders within and outside the Bank and compile relevant documentation and briefings.<\/li>\n<li>Compile engagements, invitations and other requests for weekly diary meetings .<\/li>\n<li>Coordinate travel and accommodation arrangements and produce a folder with diary and background documents.<\/li>\n<li>Ensure smooth relay between the Director\u2019s Office and other complexes, external partners and clients.<\/li>\n<li>Coordinate necessary arrangements for visitors.<\/li>\n<li>Provide administrative support to the Director, including preparation of administrative forms and processing of requests in SAP.<\/li>\n<li>Provide administrative support to members of the Front Office.<\/li>\n<li>All other secretarial and administrative duties as required.<\/li>\n<\/ul>\n<p><b>THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS<\/b>(Incumbents of the post will be considered as local staff and will therefore not have international status)<\/p>\n<div>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Selection Criteria<\/strong><\/p>\n<\/div>\n<p><strong>Including desirable skills, knowledge and experience<\/strong><\/p>\n<ul>\n<li>A minimum of a Licence \/ Bachelor\u2019s Degree or BAC+4 or Ma\u00eetrise or its equivalent in Business Management, Commerce, Administration or related discipline, preferably supplemented with courses in secretarial duties, training\/administration\/office management, etc.<\/li>\n<li>Preferably a minimum of four (4) years of progressively relevant and practical experience, in an executive office (gained with an international organisation).<\/li>\n<li>Strong customer service skills, good organisational and planning skills, ability to multitask, attention to detail and ability to work with a diverse workforce.<\/li>\n<li>Excellent written and verbal communication skills in English and French.<\/li>\n<li>Excellent use of Bank standard software (Word, Excel, Access, PowerPoint, SAP).<\/li>\n<li>Strong typing skills.<\/li>\n<li>Excellent sense of initiative, confidentiality, enthusiasm, team spirit.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>Only applicants who fully meet the Bank&#8217;s requirements and are being considered for interview will be contacted.\u00a0Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level.\u00a0The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply.<\/p>\n<p>[button link=&#8221;<a href=\"http:\/\/www.afdb.org\/en\/careers\/current-vacancies\/vacancy\/senior-secretary-1775\/\">http:\/\/www.afdb.org\/en\/careers\/current-vacancies\/vacancy\/senior-secretary-1775\/<\/a>&#8221; color=&#8221;lightblue&#8221; newwindow=&#8221;yes&#8221;] Click here to apply online[\/button]<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Job Objectives The ALSF Department of the African Development Bank is recruiting Secretary who will report to the Director.\u00a0 He\/She will provide secretarial and administrative support, ensure the day to&#8230;..<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[5],"tags":[373],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - 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