The Supply Chain Business Administrator will coordinate and execute a range of activities, which are grouped together in the following three core areas:
\n\u2022 Executive support for the Supply Chain Executive;
\n\u2022 Business Process support for Supply Chain Planning;
\n\u2022 General support for senior Supply Chain team.<\/p>\n
A key role of the BA is to support the Executive, but also to provide business process and analyses support for the Supply Chain Planning team. In addition, the BA will also provide general secretarial duties, such as making travel arrangements and organising meetings, for the senior management team in Supply Chain.<\/p>\n
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Personal Skills:<\/strong> <\/p>\n Business \/ Functional Skills:<\/strong> <\/p>\n Required Skills \u00a0– Essential Qualifications and Requirements:<\/strong> <\/p>\n Duties & Responsibilities Major Accountabilities:<\/strong>
\n\u2022 Good communicator
\n\u2022 Pro-active approach
\n\u2022 Work independently with decision-making ability
\n\u2022 High organisation and coordination capability
\n\u2022 High degree of accuracy and consistency
\n\u2022 Professional demeanour and approach
\n\u2022 Calm under pressure
\n\u2022 Honest, strong personal ethics and track record of working in a confidential environment<\/p>\n
\n\u2022 Basic knowledge of Supply Planning processes, ideally within an FMCG environment
\n\u2022 Experience of Customer Service processes, ideally within an FMCG environment
\n\u2022 General data analyses experience<\/p>\n
\nThe ideal candidate will be in possession of:
\n\u2022 Post matric qualification – to a degree level or equivalent
\n\u2022 A minimum of 5 years\u2019 experience in a secretarial role supporting a senior manager, with proven:
\no Communication and Report writing skills
\no Presentation and Spread-sheet skills using Microsoft Office
\n\u2022 A minimum of 3 years\u2019 experience of providing business process support, ideally in a Supply Chain or Service function<\/p>\n
\n\u2022 Making local and international travel arrangements;
\n\u2022 Conserving executive’s time by reading, researching, and routing correspondence; drafting letters and documents; preparing reports, collecting and analyzing information; initiating telecommunications; submitting expense claims; and by acting as a gate-keeper to the Executive
\n\u2022 Maintaining executive’s diary by planning and scheduling meetings, teleconferences, and special events
\n\u2022 Performing ad-hoc personal tasks for the executive from time to time
\n\u2022 Supporting the executive in his authorisation and contract approval role by ensuring backup documentation is up to date and in place
\n\u2022 Welcoming guests by greeting them, in person or on the telephone; answering or directing inquiries.
\n\u2022 Protecting Parmalat, its operations and staff by keeping information confidential.
\n\u2022 Following up on outstanding deadlines and managing small projects with limited complexity
\n\u2022 Collecting, analysing and packaging management information, such as monthly reporting book, in a professional and consistent manner. Prepare required PowerPoint presentations (such as regular monthly Exco presentation), Xcel spreadsheets, MS Word documents and other relevant information in a professional and pro-active manner.
\n\u2022 Securing information by completing data backups.
\n\u2022 Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
\n\u2022 Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
\n\u2022 Maintaining professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
\n\u2022 Contributing to team environment by handling general departmental activities such as notice boards, social events or similar as needed.
\n\u2022 Providing selected Supply Planning process support, e.g.:
\no Helping with data analyses, sorting out queries, product ordering, MRP process;
\no Acting as back-up to Category Synchronisation Managers;
\no Supporting Demand Analytics processes.<\/p>\n