{"id":15835,"date":"2013-11-26T09:26:52","date_gmt":"2013-11-26T07:26:52","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=15835"},"modified":"2016-11-23T10:36:53","modified_gmt":"2016-11-23T08:36:53","slug":"finance-admin-jobs-sgs","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/finance-admin-jobs-sgs.html","title":{"rendered":"Finance Admin Jobs at SGS"},"content":{"rendered":"

Primary Responsibilities<\/span><\/strong><\/p>\n

\n

Reporting to<\/h4>\n

Operations Manager: SSC<\/p><\/div>\n

\n

<\/h4>\n

Specific responsibilities<\/h4>\n

The drafting and maintenance of an Income\/Expense Plan together with the Business Manager: SSC and Operations Manager: SSC, for the SSC Division based on the budget, company register and diary;
\n\uf0b7 Invoice clients within 5 days of completion of the service in the month in which audits and training occurred in accordance with the diary after confirming with the relevant Administrators that such services did indeed take place;
\n\uf0b7 Invoicing is done in accordance with contractual arrangements including annual incremental increase and price lists, where applicable.
\n\uf0b7 The Financial Administrator has overall responsibility for the following :
\no Debtors control;
\no Placement of orders;
\no Processing of credit notes (divisional interface);
\no Liaison with the financial department;
\no Daily invoicing and production and processing thereof;
\no Profitability analysis as per plan;
\no Monthly forecast (to be updated weekly) and Rolling revenue forecasts at least a quarter in advance;
\no Assisting auditors and trainers with travel and accommodation arrangements and payments;
\no Provisions regarding direct expenses related to audit and training activities which will at least include royalties, sub-contractor fees, associated travel and subsistence, desk studies, reporting etc.;
\no Preparation of purchase orders before training, audit or any other sector activities are conducted;
\no Up-keeping and maintenance of financial records;
\no React promptly to client enquiries and ensure service excellence;
\no Recommend payment of sub-contractor invoices and other expenses to the Operations Manager ensuring compliance with the Company\u2019s set limits of authority. All invoices for payment, or RFI\u2019s, should be received along with audit report packs from sub-contractors;
\no Ensure that payment is only processed if a purchase order exists.
\n\uf0b7 All complaints, compliments or irregularities are logged and reported to the Certification \/ Operations Manager;
\nOperations Manager: SSC
\nFinancial Administrator
\nOI-L4-111-ZA-SSC-JD-004 REV. 1 03\/2013 PAGE 2 OF 2
\nThis is an uncontrolled copy when printed.
\nIt is the responsibility of the copy holder to maintain up-to-date revisions & remove\/destroy obsolete documents,
\nas per that approved in the OIMS database.
\n\uf0b7 Adhere to SGS policies, procedures as well as any other instruction either verbal or in writing to yourself;
\n\uf0b7 Ensure good level of internal controls within the division and provide inputs into the drafting of relevant procedures or improvement of existing procedures and controls etc to regulate productive and efficient service delivery and financial control;
\n\uf0b7 Regularly interact with clients to establish and ascertain their needs;
\n\uf0b7 Monthly forward provisions for revenue as well as costs to the Financial Division and provide the Business Manager and Certification \/ Operations Manager with the required management report (revenue, expense, LC forecast), for the SSC division;
\n\uf0b7 Controlling and documenting petty cash;
\n\uf0b7 Adhere to all quality and safety requirements of the SGS management system;
\n\uf0b7 Perform any other reasonable tasks as assigned by direct line manager.<\/p>\n

\u25cf Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection, and report the situation to higher authority to take action to address the hazard.
\n\u25cf Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action to address the issue.
\n\u25cf Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.<\/p><\/div>\n

\n

<\/h4>\n

Profile<\/h4>\n

In conjunction with the business strategy set by the SSC Business Manager and respective Operations Manager, provide a financial administrative service for the SSC division and its customers in accordance with the SGS Group Finance policies, SSC QMS and also GSP and GPP business procedures, including the processing and servicing of all debtors and creditors.<\/p><\/div>\n

\n

<\/h4>\n

Skills<\/h4>\n

5.1. EDUCATION
\n\uf0b7 Applicable Tertiary qualification (financial\/administrative);
\n\uf0b7 Languages: Proficiency in English & Afrikaans (Read, Speak, Write);
\n\uf0b7 Any other languages an added advantage.<\/p><\/div>\n

<\/div>\n
<\/div>\n
5.2. EXPERIENCE
\n\uf0b7 Drivers license;
\n\uf0b7 Typing Skills;
\n\uf0b7 Computer literacy;
\n\uf0b7 Basic calculation capability;
\n\uf0b7 5 years financial \/administrative experience;
\n\uf0b7 Experience of working in a small team environment;
\n\u25cf Client and supplier liaison experience.<\/div>\n
<\/div>\n
\n5.3. COMPETENCIES
\n\uf0b7 Attention to detail
\n\uf0b7 Organizational and record-keeping skills
\n\uf0b7 Customer focus and service orientation
\n\uf0b7 Basic budget comprehension
\n\uf0b7 Administrative skills
\n\uf0b7 Inter personal skills
\n\uf0b7 Basic administrative and communicative PC skills.
\n\uf0b7 Windows package and email proficiency.<\/div>\n
<\/div>\n
\n

Industry or Theme: Mining<\/p>\n

Reference Number: SA00792<\/p>\n

Click here to apply online<\/a><\/p>\n

Closing Date: 29.11.2013 00:00:00<\/p>\n

 <\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

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