{"id":17052,"date":"2014-03-14T12:21:28","date_gmt":"2014-03-14T10:21:28","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=17052"},"modified":"2016-11-11T12:09:14","modified_gmt":"2016-11-11T10:09:14","slug":"executive-administrative-assistant-coca-cola","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/executive-administrative-assistant-coca-cola.html","title":{"rendered":"Executive Administrative Assistant at Coca Cola"},"content":{"rendered":"
Position Overview:<\/strong><\/p>\n To provide administrative support, to the Director, Sustainability for EAG as well as additional Group principals including the Live Positively & Special Projects Director; Group K&I Director and Group Commercial Director<\/p>\n ensuring the smooth running of the office environment through the effective handling of Admin support thereby projecting a professional, leading edge image for to all stakeholders.<\/p>\n Successful arrangement and communication of logistics in support of the events\/conferences , Maintaining electronic & Physical Notice Board and raising Purchase orders for the office.<\/p>\n Provide Back up to AP & Treasury As required.<\/p>\n <\/p>\n KEY DUTIES\/ RESPONSIBILITIES<\/p>\n Support office team in all day to day activities<\/span><\/p>\n Co-ordinating meeting schedules & Travel Arrangements<\/p>\n Preparing Power Point presentations<\/p>\n Internal and external stakeholder liaison —- Conducting surveys<\/p>\n Raise PO\u2019s<\/p>\n Using SAP to respond to basic client issues<\/p>\n Back up for AP & AR SAP Processing<\/p>\n Receiving Incoming Cheques and arranging for Banking.<\/p>\n Manage office supplies & resolve equipment issues<\/p>\n <\/p>\n ORGANIZATION IMPACT\/ INFLUENCE<\/p>\n Extensive High Level Strategic \/ Operational Interaction with: Nature and Purpose of the Interaction:Co-ordination of meetings<\/p>\n <\/p>\n RELATED JOB REQUIREMENTS<\/p>\n Technical Skills:<\/p>\n Attend to Customer Enquires in an Office Setting<\/span><\/p>\n Manage Time and Work Processes within a Business Environment<\/p>\n Operate and Take Care of Equipment in an Office Environment<\/p>\n Receive, Distribute and Dispatch Mail in an office Environment<\/p>\n Process Incoming and Out-going Telephone Calls<\/p>\n Receive, Consult and Direct Visitors in a Reception Area<\/p>\n Manage a Diary for Self and Others<\/p>\n Order and Distribute Office Supplies<\/p>\n Receive, Deliver and Store Materials Against Brief<\/p>\n Basic SAP<\/p>\n AP & AR Processing through SAP<\/p>\n Generic Competencies:<\/p>\n Building Value Based Relationships<\/p>\n Leveraging And Respecting Others<\/p>\n Problem Analysis \/ Problem Solving<\/p>\n Work In Teams<\/p>\n <\/p>\n EDUCATIONAL REQUIREMENTS <\/p>\n ANALYSIS<\/p>\n Travel: changes in itineraries and obtaining visas at short notice<\/p>\n Meetings: last minute cancellations<\/p>\n Logistical Support: for the Africa SABU, function head meetings, off-site meetings \u2013 both local and international locations<\/p>\n Negotiation: negotiate preferential rates with hotel management<\/p>\n <\/p>\n JUDGEMENT AND DECISION MAKING<\/p>\n Event Management: Negotiations with hotels for best accommodation, conference and banqueting rates. Recommendations for gifts for various conferences\/meetings. Source a number of venue options for final decision with Manager<\/p>\n <\/p>\n ADDITIONAL INFORMATION<\/p>\n Grade: 6<\/p>\n Location: Illovo, Johannesburg<\/p>\n <\/p>\n <\/p>\n
\nAssisstingAssociates, Clients, Travel Agencies and Hotels<\/p>\n
\nMatric ,Office administration diploma<\/p>\n\n\n
\n JOB ID<\/td>\n 27986<\/td>\n<\/tr>\n \n LOCATION(S)<\/td>\n South Africa<\/td>\n<\/tr>\n \n CITY\/CITIES<\/td>\n Johannesburg<\/td>\n<\/tr>\n \n SPECIFIC LOCATION<\/td>\n ZA-GA-JOHANNESBURG-ILOVO OFFICE<\/td>\n<\/tr>\n \n JOB TYPE<\/td>\n Full Time<\/td>\n<\/tr>\n \n TRAVEL REQUIRED<\/td>\n 0%<\/td>\n<\/tr>\n \n RELOCATION PROVIDED<\/td>\n No<\/td>\n<\/tr>\n \n JOB POSTING END DATE<\/td>\n Mar 18, 2014<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n