{"id":17468,"date":"2014-04-22T12:08:47","date_gmt":"2014-04-22T10:08:47","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=17468"},"modified":"2016-11-10T13:14:39","modified_gmt":"2016-11-10T11:14:39","slug":"agsa-tender-contracts-manager","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/agsa-tender-contracts-manager.html","title":{"rendered":"AGSA: Tender and Contracts Manager"},"content":{"rendered":"

Requirement Overview<\/strong>
\nTo plan, direct and coordinate the activities of the tenders and contracts and managing contract work. Liaising and Coordinating with private Audit Firms and ensuring compliance of the Supply Chain Management (SCM), Conducting Audits on behalf of the AGSA Policy and Procedure and the BBBEE Act and PPPFA Act.<\/p>\n

 <\/p>\n

Roles & Responsibilities<\/strong>
\nEffective Tender Administration
\n\u2022To participate in the Bid Specification Committee meetings in order to assist Business Units with determining the correct specifications for tender processes
\n\u2022To manage the market analysis exercise conducted by Procurement Specialist in determining the availability of suppliers and commodities in line with requirements
\n\u2022To provide guidance in terms of the optimum sourcing strategy and techniques to be used for procurement of goods and services
\n\u2022Review tender specifications for conformance to the SCM Policy and Procedure
\n\u2022To develop tender documents in preparation for tender advertisements
\n\u2022To develop tender advertisement in line with the acceptable methods of communications
\n\u2022To manage the tender process until the closing of the tenders
\n\u2022To arrange and coordinate meetings (specification, evaluation and tender committee)
\n\u2022Monitor compliance with the legislative framework.
\n\u2022Liaise with private Audit Firms (payments, programs, training, reporting)
\n\u2022Ability to negotiate prices with service providers in line with market analysis outcomes
\n\u2022To continuously update and communicate with suppliers\/audit firms\/service providers\/contractors and internal clients on progress tender administration process<\/p>\n

 <\/p>\n

Effective cwc database management<\/strong>
\n\u2022To manage the process of establishment of audit firms database (regularity, investigations, information systems, pre-issuance and performance audits) in an effective manner for compliance to CWC policy
\n\u2022To review the database on an annual basis in terms of the tender requirements
\n\u2022To review and maintain the supplier database on a quarterly basis
\n\u2022To ensure accurate and effective filing of the application forms in the registry
\n\u2022To continuously implement systems to ensure compliance in terms of audit firms registration for monitoring purposes<\/p>\n

 <\/p>\n

Effective contract management<\/strong>
\n\u2022To ensure effective implementation of the contract register for all AGSA contracts
\n\u2022To engage with Legal Services on a regular basis for ensuring AGSA legal compliance
\n\u2022To continuously implement enhancements on the system for monitoring the validity of contracts and advice on compliance issues with regard to signed contract
\n\u2022To ensure accurate and timely record keeping of all contracts\/SLA\/MOAs
\n\u2022Resolve vendor or contractor grievances, and claims against suppliers.<\/p>\n

 <\/p>\n

Reporting
\n\u2022To coordinate and submit monthly and quarterly management reports in terms of BBBEE and procurement spend
\n\u2022To coordinate and submit monthly management CWC reports on approved Tender Committee approvals
\n\u2022To coordinate and submit monthly management reports for ERP internal control<\/p>\n

 <\/p>\n

Strategic
\n\u2022Provide support to the Senior Manager in terms of benchmarking and research on applicable legislation for audit profession with regards to system applications, enterprise development, BBBEE Act and CA Charter
\n\u2022Professional engagement with bodies including but not limited to IRBA, ISACA, SAICA and SAIGA
\n\u2022Coordination of the Exco reporting from the BU on the section 4(3) audits and also form part of the liaison mechanisms where appropriate
\n\u2022Responsible for maintenance of all areas of coordination relating to section 4(3) audits as required by Exco
\n\u2022To ensure that all procurement is done cost effectively while ensuring the promotion of previously disadvantaged individuals\/companies (BBEE and PPPFA codes)
\n\u2022To develop and implement SCM and CWC instructions\/guidelines, Policy and Procedure.
\n\u2022To monitor and update the SCM and CWC policies changes.
\n\u2022To support the Senior Manager Supply Chain Management\/CWC of strategic initiatives and to deputise for the Senior Manager when required
\n\u2022To conduct benchmarking exercises in terms of SCM practices and ensure that the AGSAs practices are \u201cbest of breed\u201d
\n\u2022To direct and educate the entire AGSA employees with regard to the SCM\/CWC Policy and Procedure<\/p>\n

 <\/p>\n

People Management
\n\u2022Manage and monitor the performance of staff within the Tenders and Contracts Management centres
\n\u2022To develop staff in line with the AGSAs strategic initiative of \u201cStrenghtening of Human Resources\u201d<\/p>\n

 <\/p>\n

Skills, Experience & Education<\/strong>
\nQualifications<\/strong>
\nThree year Degree or three year National Diploma or equivalent qualification in SCM<\/p>\n

 <\/p>\n

Experience
\nAt least 3-5 years relevant experience in procurement and management of SCM at a senior management level.<\/p>\n

 <\/p>\n

Closing Statement<\/strong>
\nThese appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking and competency assessment.<\/p>\n

We embrace employment equity and are committed to achievement of fair and equal representation of our workforce.<\/p>\n

Preference will be given to internal applicants and candidates from previously disadvantaged backgrounds.<\/p>\n

Auditor General welcomes applications from all persons with disabilities<\/p>\n

 <\/p>\n

How to Apply<\/strong><\/p>\n

Click here to apply online<\/a><\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

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