{"id":18911,"date":"2014-08-22T03:47:46","date_gmt":"2014-08-22T01:47:46","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=18911"},"modified":"2014-08-22T03:48:33","modified_gmt":"2014-08-22T01:48:33","slug":"senior-administration-officer-vacancies","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/senior-administration-officer-vacancies.html","title":{"rendered":"Senior Administration Officer Vacancies – 8 Positions"},"content":{"rendered":"
1. SENIOR ADMINISTRATION OFFICER: TRANSPORT 2 POSTS<\/strong> DUTIES : Provide administration support of the unit. Execute daily office record keeping. <\/p>\n 2.\u00a0SENIOR ADMINISTRATION OFFICER: SUPPORT SERVICE REF NO: HO2434<\/strong> DUTIES : Supervise the daily activities of the Cleaners and the General Assistants. <\/p>\n 3. SENIOR ADMINISTRATION OFFICER: REGISTRY SERVICE REF NO:\u00a0HO2435<\/strong> DUTIES : Monitor the opening of files, requisitions, return and opening of files. Formulate <\/p>\n 4. SENIOR ADMINISTRATION OFFICER: AUXILIARY SERVICE REF NO:\u00a0HO2436<\/strong> DUTIES : Ensure effective management of provisioning of good and services. Manage ENQUIRIES : Ms. Elsie Simbine Tel No: 011 355 0179<\/p>\n <\/p>\n 5. SENIOR ADMINISTRATION OFFICER: ASSET MANAGEMENT REF NO:\u00a0HO2417<\/strong> DUTIES : Oversee the warehouse function that comprises, viz; transit in and transit out,
\nSub-Directorate: Finance and Administration
\nSALARY : R227 802 per annum (Plus Benefits)
\nCENTRE : Districts- Gauteng North REF NO: GN2432; Johannesburg South REF NO:
\nJS2433
\nREQUIREMENTS : An appropriate recognized Transport qualification (or equivalent) qualification
\n(NQF L6) plus relevant experience. Applicant with prior learning, either by means
\nof experience or alternative course may also apply. Transport administration
\nexperience will be an added advantage. Knowledge of Transport policies
\n(Subsided and GG cars).Knowledge of Legislative frameworks applicable in the
\npublic sector.. Good managerial skills, good interpersonal skills, organizing
\nability, computer literacy and typing skills-Advance, Ms Word and Excel.
\nCandidate must be in possession of a driver\u2019s license (Manual). Key
\ncompetencies: Training in electronic Log System, GG vehicle management
\nsystem, Financial and Risk management and Policies regulating the use of
\nGovernment vehicles and logistic scheduling. Ability to lead, work in a team as
\nwell as alone, ability to work under pressure and meet the deadline.<\/p>\n
\nManagement and control of logbooks for both Sub cars and G-Fleet as
\nprescribed by Policies. Management of the Asset registers for both G Fleet and
\nSubsided vehicles. Monitor effective utilization of both G- Fleet and Subsided
\nvehicles (PFMA compliance). Ensure G.G cars are sent for maintenance. Ensure
\nLicense disks are replaced. Submission of monthly expenditure reports related to
\nthe mileage and fuel usage. Ensure that capturing of expenditure for G.G.
\nvehicles takes place on a monthly basis on the ELS System. Attendance of
\nmonthly meetings and provide feedback to the District team. Monthly reporting
\nbased on start and end dates of subsidized vehicles to avoid refund after the
\nofficials who have left the system. Ensure that Performance Management
\nSystem is executed.
\nENQUIRIES : Ms. J Fourie Tel No: (012) 846 3504
\nMs. M Legoale Tel No: (011) 247 5989<\/p>\n
\nSub-Directorate: Auxiliary Service & Fleet Management
\nSALARY : R227 802 per annum (Plus Benefits)
\nCENTRE : Head Office
\nREQUIREMENTS : An appropriate recognized (or equivalent) qualification (NQF L6) plus 5 -10 years
\nrelevant experience. Applicant with prior learning, either by means of experience
\nor alternative course may also apply. Knowledge of PFMA, Treasury
\nRegulations, Procurement Procedures and OHS. Good managerial skills, good
\ninterpersonal skills, organizing skills and Time management & Leadership skills,
\ncomputer literacy. Good communication skill both verbally and written. Ability to
\nlead, work in a team as well as alone, ability to work under pressure and meet\u00a0the deadline.<\/p>\n
\nCompile a substitution roster in case of sick\/absent officials .Conduct random
\ninspections of all areas allocated to the Support staff to monitor the cleanliness of
\nthe building. Monitoring adherence to cleaning procedures for officials randomly
\non a weekly basis. Compile a weekly report for inspections. Check and confirm
\nthat all cleaning equipment is available and in good working condition. Ensure
\nthat the required cleaning material is procured and timeously delivered. Ensure
\nthat the procured Stock and equipment is well managed and distributed.
\nComplete and update the inventory on a monthly basis. Ensure compliance to
\nOccupational Health and Safety policy and procedures and provide feedback
\nthereof. Waste Paper Management. Ensure that all officials have job descriptions
\nand they are contracted. Ensure that the PMDS evaluations of all the officials
\nreporting to the Senior Admin Officer are done on a quarterly basis. Compile a
\nleave management plan in consultation with the support staff. Conduct monthly
\nmeetings with the unit officials. Provide feedback regarding problem resolutions.
\nDaily management of the attendance register. Registry And Photocopying
\nMachine Management, Ensure that the meter readings are captured and verified\u00a0on a monthly basis. Ensure that the service provider invoices are paid monthly
\nand they correspond with the meter readings captured. Log calls when the
\nphotocopying machine requires maintenance and services. Request for the toner
\nfrom the service provider as and when it is required. Ensure that the
\nphotocopying paper is procured and timeously delivered. Ensure that the
\nprocured stock and equipment is effectively and efficiently managed and
\ndistributed. Complete and update the inventory on a monthly basis Ensure that
\nthe photocopying machine is not moved from its area of location without the
\npermission of the service provider. Ensure that all closed files are listed; send to
\nHead Office for archiving purposes. Compile weekly, monthly and quarterly
\nreports. Compile the Operational and Procurement Plan for the unit. Control and
\nmonitor support services budget. Ensure that budget is spent according to the
\nOperational and Procurement plan. Ensure that requisition forms are completed
\nand track the progress of the procured material weekly. Monitor and manage the
\nprocurement of equipment and stock required for cleaning and filing.
\nENQUIRIES : Ms. E Simbine Tel No: 011 355 0179<\/p>\n
\nSALARY : R227 802 per annum (Plus Benefits)
\nCENTRE : Head Office
\nREQUIREMENTS : An appropriate, recognized Tertiary qualification (or equivalent) qualification
\n(NQF L6) plus relevant experience. Applicants with prior learning, either by
\nmeans of experience or alternative courses may also apply. Knowledge of Office
\nequipment\u2019s Administrative procedure relating to files. Registry norms, standards
\nand procedures. Planning and Organizing. Organisational policies skills.
\nCommunication skills (written & verbal), organizational and interpersonal.
\nComputer literacy and ability to work under pressure. Knowledge of PFMA,
\nKnowledge of Shortlisting and interview processes. procurement procedures,
\nTreasury Regulations and other legislative frameworks applicable to the public\u00a0service.<\/p>\n
\nand monitor the monthly and quarterly duty rooster. Management of the franking
\nmachine readings and the payments thereof. Procurement of office equipment,
\nstationary and distribution thereof. Ensure all assets in Registry are barcoded
\naccordingly. Ensure all assets are listed in the asset register. Communicate with
\nAsset Directorate regarding damaged and broken assets. Supervise and monitor
\nGeneral Assistants regarding cleaning , Registry duties and movement of office
\nfurniture.
\nENQUIRIES : Ms. Elsie Simbine Tel No: (011) 355 0179<\/p>\n
\nSub-Directorate: Finance and Administration
\nSALARY : R227 802 per annum (Plus Benefits)
\nCENTRE : Head Office – Johannesburg
\nREQUIREMENTS : An appropriate recognized Tertiary qualification (or equivalent) qualification (NQF
\nL6) plus relevant experience. Applicant with prior learning, either by means of
\nexperience or alternative course may also apply. Knowledge of PERSAL, VAS,
\nPFMA and Treasury Regulations, provisioning procedures and other legislative
\nframeworks applicable to the Public Sector, Good interpersonal skills and
\ncommunication skills (verbal and written). Administrative, analytical and
\norganizational skills. Supervisory skills and Computer literacy. Ability to work
\nunder pressure and long hours during audit process.<\/p>\n
\nprocurement and accounting for all goods and services. Management of
\nplacement of orders and payments thereof. Provide assistance to Auditor
\nGeneral during audit process. Secure necessary approvals and delegations for
\nprocessing. Manage submission of invoices to GDF and tracking on progress.
\nAssist in provision of operational planning services. Compiling monthly and
\nquarterly reports. Supervise staff.<\/p>\n
\nSub-Directorate: Warehouse
\nSALARY : R227 802 per annum (Plus Benefits)
\nCENTRE : Pretoria (Hercules)
\nREQUIREMENTS : An appropriate recognized (or equivalent) qualification (NQF L6) plus 3-5 years\u2019
\nexperience in Supply Chain Management and\/or Finance. Applicant with prior
\nlearning, either by means of experience or alternative course may also apply.
\nKnowledge of relevant Public Service regulatory framework and Acts.
\nCompetencies: Computer literacy. Planning and organizing skills.
\nCommunication (written, verbal and liaison) skills. Customer Care Skills.
\nProblem-solving skills. Interpersonal skills. Business Ethics skills. Analytical skills
\nand valid driver license. Attributes: Accurate. Ability to work under pressure.
\nAbility to work in a team and independently. Friendly and trustworthy,
\nConfidentiality, Self-starter, Customer focused and Adaptive.<\/p>\n
\nMaintenance of the warehouse Asset Register, Logistic Management as well as
\ntransport and office services. Provide leadership and manage the human and
\nfinancial capital within the sub-directorate.
\nENQUIRIES : Mr. Machoga Tel No: (012) 379 2131<\/p>\n