{"id":21821,"date":"2015-03-24T12:40:25","date_gmt":"2015-03-24T10:40:25","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=21821"},"modified":"2015-03-24T12:40:25","modified_gmt":"2015-03-24T10:40:25","slug":"office-administrator-vacancy-2","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/office-administrator-vacancy-2.html","title":{"rendered":"Office Administrator Vacancy"},"content":{"rendered":"<div id=\"ctl00_contentPrimaryPlaceHolder_divPlacemenetPartnerSummary\" class=\"optimizely_placement_summary\">\n<div class=\"job_details job_content span7\">\n<div class=\"profile_header\">Job Summary<\/div>\n<p><span id=\"ctl00_contentPrimaryPlaceHolder_litPlacementPartnerJobSummary\">Our client offers professional services in the telecommunications industry to various corporate clients. They have clients in various industries ranging from accounting and banking, to manufacturing and retail among many others.<\/span><\/div>\n<\/div>\n<div class=\"optimizely_job_detail\">\n<div class=\"job_details span8\">\n<div class=\"profile_header\"><\/div>\n<div class=\"profile_header\"><strong>Job Details<\/strong><\/div>\n<p>Employer: Xebec Human Capital PTY LTD<br \/>\nThey have an exciting opportunity for a highly dynamic and professional Office Administrator to manage their front-off house and take care of the office administrative duties in the company. The role is very important to our client as they are a close-knit, vibrant team of people who seeks someone to represent the company in every interaction with their employees, clients and visitors.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Minimum Requirements:<\/strong><\/p>\n<ul>\n<ul>\n<li>Have prior experience in a similar role<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Grade 12 as well as a communications\/administration orientated qualification (eg. Diploma\/certificate in communications\/personal assistant\/secretarial\/business computing, etc.)<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Driver&#8217;s licence, as well as your own and reliable transport<\/li>\n<\/ul>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>The potential candidate should be:<\/strong><\/p>\n<ul>\n<ul>\n<li>Professional<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Efficient<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Friendly<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Independent and adaptable<\/li>\n<\/ul>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Reports directly to<\/strong>: Chief Financial Officer of the company<\/p>\n<p><strong>Type of position<\/strong>: Permanent<\/p>\n<p><strong>Location<\/strong>: Century City, Cape Town<\/p>\n<p><strong>Start Date<\/strong>: ASAP<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Key duties and responsibilities<\/strong>:<\/p>\n<p><strong>Reception and Office Administration \u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/strong><\/p>\n<ul>\n<ul>\n<li>Receiving visitors to the reception area and directing them to the appropriate \u00a0employee<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Answering the telephone professionally<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Assisting with coordinating and arranging of events<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Assisting with facility maintenance and escalating any maintenance requests<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Coordinating and making of travel arrangements<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Controlling the effective and correct issuing of consumables and ensuring that shrinkage or misuse is reduced to its lowest possible level<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Maintain and ensure that shopping and stationery order remain within budget<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Liaise with facility vendors<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Managing facilities employees<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>ESS Leave Impersonator for Western Cape domestic<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Other ad hoc duties: post collection, grocery shopping, birthday\/voucher card management<\/li>\n<\/ul>\n<\/ul>\n<p><strong>Security \u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/strong><\/p>\n<ul>\n<ul>\n<li>Arrange access to building premises for new employees based at head office<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Arrange withdrawal from all access for employees exiting the company\u2019s \u00a0employ<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Liaise with security vendors for installations, upgrades, reporting and repairs<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Ensure that accurate filing of all employee access is maintained<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Security standby for after-hours security incidents<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Maintenance of office incident report<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Overall responsibility for security arrangements (i.e. maintenance, standby, tags and keys)<\/li>\n<\/ul>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Event Management\/ Company-wide Communications\u00a0\u00a0\u00a0<\/strong><\/p>\n<ul>\n<ul>\n<li>Coordinate the distribution of company-wide communications included but not limited to newsletters, birthdays etc.<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Coordinate arrangements and communications for workshops, YE Function and any other internal social forums<\/li>\n<\/ul>\n<\/ul>\n<p><strong>Health and Safety Coordination \u00a0 \u00a0\u00a0<\/strong><\/p>\n<ul>\n<ul>\n<li>Assisting the CFO in ensuring that the Company complies with the necessary legislative requirements of the prevailing Health and Safety Act by advising and coordinating the necessary safety structures, committees and meetings<\/li>\n<\/ul>\n<\/ul>\n<ul>\n<ul>\n<li>Ensuring that safety incidents and non-compliances are reported on and handled appropriately<\/li>\n<\/ul>\n<\/ul>\n<\/div>\n<div class=\"job_details span8\"><strong>How to Apply<\/strong><\/div>\n<div class=\"job_details span8\"><a href=\"http:\/\/www.careers24.com\/jobs\/adverts\/637038-office-administrator-cape-town-northern-suburbs\/?jobindex=3\">Click here to apply online<\/a><br \/>\n<em>Please complete the application form online to apply for this position.<\/em><\/p>\n<p><span id=\"ctl00_contentPrimaryPlaceHolder__ctrl_0_lblClosingDateLowerButton\">Apply before Tuesday, March 31, 2015<\/span>Companies may expire jobs at their own discretion.<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Job Summary Our client offers professional services in the telecommunications industry to various corporate clients. They have clients in various industries ranging from accounting and banking, to manufacturing and retail&#8230;..<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[19],"tags":[],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Office Administrator Vacancy - Jobs in South Africa 2023<\/title>\n<meta name=\"description\" content=\"Job Summary Our client offers professional services in the telecommunications industry to various corporate clients. 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