The Industrial Development Incentive Administration Division within the dti has vacant position for a Personal Assistant which is now open for applications.<\/p>\n
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Duties <\/strong><\/p>\n Provide professional secretarial and administrative support to the Chief Director.<\/p>\n Manage the diary of the Chief Director<\/p>\n Provide project management support on projects in the Office of the Chief Director<\/p>\n Answer telephone calls, transfer them and take messages.<\/p>\n Report writing \u2013 consolidate monthly reports, prepare submissions, memorandum, agendas, letters, briefing notes and take minutes as well as follow \u2013 up on decisions.<\/p>\n Documents management \u2013distribute and track the incoming and outgoing correspondence and manage the filing system in the office.<\/p>\n Manage travel arrangements, advances and claims of the Chief Director<\/p>\n Perform filing and photocopying and other record-keeping duties.<\/p>\n Facilitate meeting arrangements & book venues for project activities and workshops.<\/p>\n Manage petty cash and keep accurate records of all finance documentation, e.g. statements and petty cash.<\/p>\n Process all requisitions for goods and services, including stationary and office requirements.<\/p>\n Provide general support and perform other ad hoc duties as assigned by the Chief Director.<\/p>\n <\/p>\n Requirements <\/strong><\/p>\n Secretarial Diploma and\/or Office Management Diploma. <\/p>\n
\n2-3 years relevant working experience in an office administration environment
\nSound Ability to communicate well both verbally and written
\nGood interpersonal skills and service orientation.
\nComputer Literacy (Specifically MS word, Excel, Power Point and other software packages) and typing skills.
\nExcellent organizational and planning skills.
\nA proactive team player. Be able to work independently, and in a team.
\nGood time management – ability to adhere to deadlines and be punctual.
\nIntegrity and discretion in dealing with sensitive matter and ability to maintain confidentiality.
\nBe a team player and have excellent interpersonal and customer relation skills.
\nBe willing to rotate within IDAD<\/p>\n