{"id":22593,"date":"2015-05-11T12:41:28","date_gmt":"2015-05-11T10:41:28","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=22593"},"modified":"2015-05-11T12:41:28","modified_gmt":"2015-05-11T10:41:28","slug":"the-dti-advanced-team-assistant","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/the-dti-advanced-team-assistant.html","title":{"rendered":"The DTI: Advanced Team Assistant"},"content":{"rendered":"
DTI (Department of Trade and Industry) Vacancies<\/strong><\/p>\n The National Liquor Authority unit within the dti has a vacant position for an Advanced Team Assistant which is now open for applications.<\/p>\n Duties<\/strong><\/p>\n The successful candidate will be required to perform the following: Management and maintenance of team manager\u2019s appointments and meeting to enable effective time management Consolidate monthly report information for business unit \/ project team. (Telephone account summary and detail expenditure) (Petty cash Documents Management: Team managers written and dictated communication professionally transcribed and typed into a legible presentation<\/p>\n Incoming correspondence reviewed, annotated registered, classified and prioritised and distributed to managers to accord urgency and confidentiality<\/p>\n Replies to correspondence of routine nature, prepares and reviews of submissions to alleviate pressure on project\/business unit manager\u2019s workload<\/p>\n Outgoing mail registered and routed accordingly for record security and appropriate dispatch<\/p>\n Ensure that all documents are accurately recorded and filed<\/p>\n Photocopying, faxing, printing, e-mailing and scanning Internal and External Liaison: Electronic, written and verbal messages received and transmitted as necessary to facilitate communication with all internal and external clients<\/p>\n A reminder system for external and internal customers including project schedules operated to enable efficient process flow, timely and relevant response and action<\/p>\n Customer\u2019s queries\/problems and requests for services offered, attended to and referred to other officials as necessary to regulate and speed up the process of service delivery<\/p>\n Logistical Support\/Meetings Management: Logistical support services provided to facilitate effective deliberations at meetings, conference workshops and seminars and media briefings<\/p>\n Facilitate keeping and maintenance of records and minutes of meetings to ensure follow up actions and easy access Electronic diary and internal and external liaison: Diary for superior managed and whereabouts monitored. No double bookings allowed or missed appointments Budget Contribution and Monitoring Budgetary requirements for the project managers\/ business unit and travel prepared and submitted to enable inclusion in Directorate\u2019s budget<\/p>\n Budget levels monitored to operate within limits<\/p>\n Give Advice to managers regarding level subsistence\/ travel allowances<\/p>\n Monitoring and control of petty cash allocated to IPS office as set out in the regulations Keep record of all financial documentation<\/p>\n Distribute the telephone accounts on a monthly basis<\/p>\n <\/p>\n Requirements<\/strong><\/p>\n Matric with a Certificate in Office Management <\/p>\n
\nProject Team\/Business unit Support: Professional office support provided to project manager\/business units managers to facilitate management and implementation of projects\/business plans<\/p>\n
\nStationary, other office accessories and equipment prepared and requisitioned on regular basis to ensure operational productivity and efficiency<\/p>\n
\n1-2 years’ experience in an office administration environment
\nComputer literacy and Microsoft Office Package
\nGood comunication skills, written and verbal<\/p>\n