The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP’s Division of Regional Cooperation (DRC) helps to implement UNEP’s global programs in the regions by initiating, coordinating and catalyzing regional and sub-regional cooperation and action in response to environmental problems and emergencies. This position is located in the Regional Office for Africa (ROA) in the United Nations Environment Programme, Division of Regional Cooperation at the Pretoria duty station.<\/p>\n
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Job Title<\/strong><\/p>\n ADMINISTRATIVE ASSISTANT, G6<\/p>\n Department\/ Office<\/strong><\/p>\n United Nations Environment Programme<\/p>\n Duty Station<\/strong><\/p>\n PRETORIA<\/p>\n Posting Period<\/strong><\/p>\n 25 January 2012-24 February 2012<\/p>\n Job Opening number<\/strong><\/p>\n 12-ADM-UNEP-21774-R-PRETORIA<\/p>\n United Nations Core Values: Integrity, Professionalism, Respect for Diversity<\/p>\n Org. Setting and Reporting<\/p>\n <\/p>\n Responsibilities<\/strong><\/p>\n Under the direct supervision of the Senior Programme Officer, Regional Office for Africa, the incumbent will be responsible for the following duties:<\/p>\n 1. Provides assistance in support of planning and implementation of activities\/processes for the office’s programme\/project initiatives. Collaborates with programme\/project manager on performance reporting; provides assistance on reporting requirements. Assists in the coordination, monitoring and expedition of programme\/project implementation activities, prepare standard terms of reference against programme\/project objectives; Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports. statistical tables, graphic content, and other background materials\/notes; Drafts correspondence and communications related to all aspects of programme\/project administration.<\/p>\n 2. Monitors expenditures and compares with approved budget; prepares adjustments as necessary; Assists managers in the elaboration of resource requirements for budget submissions; Assists in preparation of budget performance submissions and finalization of budget performance reports; Prepares or customizes financial reports from Integrated Management Information System generated reports; Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.<\/p>\n 3. Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters; Coordinates extensively with service units and liaises frequently with Internal team members.<\/p>\n 4. Perform other related duties as assigned.<\/p>\n Competencies<\/strong><\/p>\n Professionalism: Ability to perform a broad range of administrative functions, e.g., budget\/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.<\/p>\n Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; demonstrates openness in sharing information and keeping people informed.<\/p>\n Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.<\/p>\n Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.<\/p>\n Client Orientation: Considers all those to who services are provided to be “clients” and seeks to see things from clients’ point of view.Identifies clients; needs and matches them to appropriate solutions; Meets timeline for delivery of products or services to client.<\/p>\n Education<\/strong><\/p>\n Completion of secondary school is required. Additional technical training in office administration and office administration\/management or related field is desired.<\/p>\n Work Experience<\/strong><\/p>\n A minimum of 6 years of working experience in programme or project management\/administation or related field is required. Experience with an international organization is an advantage.<\/p>\n Languages<\/strong><\/p>\n English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.<\/p>\n Assessment Method<\/p>\n Evaluation of qualified candidates for this position may include a substantive assessment<\/p>\n which will be followed by a competency-based interview.<\/p>\n Special Notice<\/strong><\/p>\n Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers inaccordance with established rules and procedures.<\/p>\n 1. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.<\/p>\n 2. If you do not receive an e-mail acknowledgment within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.<\/p>\n