Save the Children South Africa (SCSA) works with children and their families in some of the nation\u2019s\u00a0most marginalized communities. SCSA is at the forefront of saving children\u2019s lives and creating lasting change for children and their families, reaching over 100,000 children directly and over a million children indirectly annually through child rights, health and nutrition, child protection and education programmes.<\/p>\n
JOB TITLE: Human Resource and Administration Assistant.<\/strong> CHILD SAFEGUARDING:<\/strong> Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people<\/p>\n ROLE PURPOSE:<\/strong><\/p>\n HR & Administration Assistant is part of the Regional Programming Team and will be the key focal point for all Administrative and HR aspects of the Pretoria Office supporting the Regional programs team and other staff sitting in the Pretoria office. The role will support on the Pretoria Office Management function including HR, Procurement, IT and Administration duties.<\/p>\n The role will be responsible for anticipating support needs and consulting with Support Services Coordinator to ensure efficient and effective HR and Admin support in the office.<\/p>\n SCOPE OF ROLE:<\/strong><\/p>\n Reports to: Support Services Coordinator in Pretoria with a functional reporting to Regional HR Manager.<\/p>\n KEY AREAS OF ACCOUNTABILITY:<\/strong><\/p>\n Human Resource Management<\/p>\n ADMINISTRATION<\/strong><\/p>\n Procurement and Asset Management<\/strong><\/p>\n Financial Management<\/strong><\/p>\n SKILLS AND BEHAVIOURS (our Values in Practice)<\/strong><\/p>\n Accountability:<\/strong><\/p>\n Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved Ambition:<\/strong><\/p>\n Collaboration:<\/strong><\/p>\n Creativity:<\/strong><\/p>\n Integrity:<\/strong><\/p>\n QUALIFICATIONS<\/strong><\/p>\n EXPERIENCE AND SKILLS<\/strong><\/p>\n <\/p>\n
\nLOCATION:<\/strong> Pretoria
\nTEAM\/PROGRAMME:<\/strong> ESARO Support Services
\nGRADE:<\/strong> 5<\/p>\n\n
\nFollow up and coordinate the induction of National staff with their respective line managers and keep good records of the same
\nKeep updated the national staff HR manual in line with SCI policy and South Africa laws.<\/li>\n
\nGenerate monthly reports and submit to the regional office in line with the SCI standards.<\/li>\n\n
\nAdminister and maintain records, registers and other relevant documents (Registrations, Charities commission, etc.)<\/li>\n
\nMake logistical arrangements for conferences, meetings, workshops etc.
\nEnsure that contractual agreements of office premises and guest houses are renewed on time and properly implemented.<\/li>\n
\nSupport the Support Services Coordinator in follow up on travels, visa applications for staff, visitors and consultants ensuring that all relevant documents have been provided and liaise with the government as required
\nUpdate information on travel movement for staff and send updates regularly to the Support Services Coordinator.<\/li>\n
\nTogether with others, ensure compliance with and promoting all SCI policies such as Code of Conduct, Child Safeguarding, Whistle blowing, Fraud, and Health and Safety, Child Safeguarding, Whistle blowing, Child Safeguarding, Fraud, and Health and Safety.<\/li>\n
\nSend out regular guidance and communication on how cell phone and 3G cards must be used to ensure that users manage their bills correctly as well as ensure payment of phone bill is executed on time and proper records kept.<\/li>\n<\/ul>\n\n
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\nCreates a managerial environment across the Region to lead, enable and maintain our culture of child safeguarding<\/p>\n\n
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