{"id":49058,"date":"2019-09-13T16:56:16","date_gmt":"2019-09-13T14:56:16","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=49058"},"modified":"2019-09-12T17:43:19","modified_gmt":"2019-09-12T15:43:19","slug":"action-appointments-recent-available-employment-opportunity","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/action-appointments-recent-available-employment-opportunity.html","title":{"rendered":"Action Appointments Recent Available Employment Opportunity"},"content":{"rendered":"<p>The Higher Education and Training Health, Wellness and Development Centre, HEAIDS, is a non-profit company under the leadership of the Department of Higher Education and Training. HEAIDS works in partnership with Universities South Africa (USAf) and the South African College Principals Organisation (SACPO).<\/p>\n<p>The organisation is a national force for youth development, inspiring and enabling students to safeguard their health and wellbeing, and pursue opportunities for personal growth and social responsibility.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Job Title:\u00a0<\/strong><strong>Personal Assistant to Chief Executive Officer (HEAIDS)<\/strong><br \/>\n<strong>Location:\u00a0<\/strong>South Africa<\/p>\n<p><strong>PERSONAL ASSISTANT TO CHIEF EXECUTIVE OFFICER<\/strong><\/p>\n<p>The Personal Assistant will work directly with and provide high quality executive personal assistance and administrative support to the Chief Executive Officer. The incumbent must be highly professional and can multi-task short and long-term projects. Ensuring all secretarial duties are fulfilled and professionally delivered.<\/p>\n<p><strong>Key responsibilities for this exciting position include<\/strong>:<\/p>\n<ul>\n<li>Completing a broad variety of administrative tasks for the Chief Executive Officer\u2019s Office including managing an extremely active calendar of appointments and composing and preparing correspondence that is sometimes confidential<\/li>\n<li>Attending meetings with Chief Executive Officer for minute taking and distribution internally and externally<\/li>\n<li>Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel related meetings<\/li>\n<li>Planning, coordinating and ensuring the Chief Executive Officer\u2019s schedule is followed and respected<\/li>\n<li>Maintaining stakeholder data sheet<\/li>\n<li>Communicating directly, and on behalf of the Chief Executive Officer, with staff, donors and other stakeholders, on matters related to Chief Executive Officer\u2019s programmatic initiatives<\/li>\n<li>Ensuring necessary records are maintained that readily provide current, accurate, filed and accessible information<\/li>\n<li>Board governance: ensuring board packs and technical advisory committee logistics are arranged timeously<\/li>\n<li>Researching, prioritizing, and following up on incoming issues and concerns addressed to the Chief Executive Officer and determining appropriate course of action, referral, or response<\/li>\n<li>Providing a bridge for smooth communication between the Chief Executive Officer\u2019s Office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff<\/li>\n<li>Prioritizing conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion often with deadline pressures<\/li>\n<li>Supporting and Liaising: Serving as the Chief Executive Officer\u2019s administrative liaison to HEAID\u2019s staff and relevant stakeholders<\/li>\n<li>Maintaining discretion and confidentiality in relationships with all stakeholders<\/li>\n<li>Communications, Partnerships, and Outreach:\u00a0 Editing and completing first drafts for written communications to external stakeholders<\/li>\n<li>Promoting relationship with national, continental and international partners<\/li>\n<\/ul>\n<p>The\u00a0<strong>Personal Assistant to the Chief Executive Officer\u00a0<\/strong>must possess and be able to demonstrate:<\/p>\n<ul>\n<li>4- 5 years relevant industry experience in executive personal assistance<\/li>\n<li>Secretarial\/Administration Diploma or Degree<\/li>\n<li>Must have a valid driver\u2019s license<\/li>\n<li>Must have own transport<\/li>\n<li>Proficient computer literacy with advanced levels in MS Word, Excel, Power point and Outlook \u2013 Certificate in MS Office or Communications is an advantage<\/li>\n<li>Strong coordination and people management skills<\/li>\n<li>Strong communication, analytical and problem-solving skills<\/li>\n<li>Good administrative skills<\/li>\n<li>Excellent multi-tasking, time and stress management skills<\/li>\n<li>Proficiency in English<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>To apply<\/strong><\/p>\n<p>View the full job description and application instructions on the Vacancies page at\u00a0<strong><a href=\"http:\/\/www.actionappointments.co.za\/\" target=\"_blank\" rel=\"noopener noreferrer\">www.actionappointments.co.za<\/a>\u00a0<\/strong>and email your application\u00a0to\u00a0<strong><a href=\"mailto:tracy@actionappointments.co.za\">tracy@actionappointments.co.za<\/a><\/strong><\/p>\n<p><strong>Application Deadline: <\/strong>Monday, 23<sup>rd<\/sup>\u00a0September 2019<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Higher Education and Training Health, Wellness and Development Centre, HEAIDS, is a non-profit company under the leadership of the Department of Higher Education and Training. HEAIDS works in partnership&#8230;..<\/p>\n","protected":false},"author":1353,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[77],"tags":[],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Action Appointments Recent Available Employment Opportunity - Jobs in South Africa 2024<\/title>\n<meta name=\"description\" content=\"The Higher Education and Training Health, Wellness and Development Centre, HEAIDS, is a non-profit company under the leadership of the Department of\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/joblistsouthafrica.com\/action-appointments-recent-available-employment-opportunity.html\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Dozie Nze\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/joblistsouthafrica.com\/action-appointments-recent-available-employment-opportunity.html\",\"url\":\"https:\/\/joblistsouthafrica.com\/action-appointments-recent-available-employment-opportunity.html\",\"name\":\"Action Appointments Recent Available Employment Opportunity - 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