{"id":50141,"date":"2019-11-14T11:06:09","date_gmt":"2019-11-14T09:06:09","guid":{"rendered":"https:\/\/joblistsouthafrica.com\/?p=50141"},"modified":"2019-11-14T11:06:09","modified_gmt":"2019-11-14T09:06:09","slug":"jsi-research-training-institute-inc-jsi-recent-job-opportunity-2","status":"publish","type":"post","link":"https:\/\/joblistsouthafrica.com\/jsi-research-training-institute-inc-jsi-recent-job-opportunity-2.html","title":{"rendered":"JSI Research &#038; Training Institute, Inc. (JSI) Recent Job Opportunity"},"content":{"rendered":"<p>JSI Research &amp; Training Institute, Inc. (JSI), a Boston-based public health management firm dedicated to providing high quality technical and managerial assistance to public health programs throughout the United States and the low- and middle-income countries, is currently recruiting for a<strong>\u00a0Senior Manager Finance and Operations<\/strong>\u00a0for a USAID-funded HIV prevention, care and treatment program in South Africa.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Job Title: Senior Manager Finance and Operations<\/strong><br \/>\n<strong>Location:<\/strong> South Africa<\/p>\n<p><strong>Role Description and Purpose:<\/strong><\/p>\n<p>The Snr Manager Finance and Operations will oversee finance, administrative, operations, and compliance related to the above-mentioned project. This includes financial analysis; budget preparation and tracking, monthly finance reports, operations and compliance oversight. This role will report to the Senior Program Manager, with a dotted line reporting to the JSI\/SA Business Operations Manager. The position will be based in Pretoria.<\/p>\n<p><strong>Key Performance Areas:<\/strong><\/p>\n<p><strong>1. Financial Management:<\/strong><\/p>\n<ul>\n<li>Oversee EPIC project budget in coordination with the Senior Program Manager and HO Finance Manager<\/li>\n<li>Prepare budgets and projections for the Senior Program Manager to ensure project is meeting targeted expenditures;<\/li>\n<li>Monitor project expenditures by reviewing and updating the Budget Tracking System (BTS) against planned budgets and obligations;<\/li>\n<li>Provide accurate and reliable financial information and analysis to both field office and home office management and technical teams on a monthly and as needed basis;<\/li>\n<li>Ensure all required financial reports are prepared and submitted to the appropriate persons on time, reports include (but are not limited to):<\/li>\n<li>Annual costed workplan<\/li>\n<li>Monthly budgets for technical teams<\/li>\n<li>Annual project budget submitted to Senior Program Manager at start of project year<\/li>\n<li>Monthly and quarterly project burn rate\/pipeline submitted to the Senior Program Manager<\/li>\n<li>Monthly and quarterly burn rate by sub-contractors<\/li>\n<li>Monthly BTS, Field accounts, ad-hoc reports<\/li>\n<li>PEPFAR Expenditure Reports<\/li>\n<li>Ensure adherence to the policies and procedures outlined in the JSI Operations Manual;<\/li>\n<li>Submission of monthly field accounts which includes adequate supporting documentation per JSI policy<\/li>\n<li>Oversee timely VAT reimbursement submissions;<\/li>\n<li>Prepare financial cash flow requests for home office vis a vis budget needs<\/li>\n<li>Approve timely payments and ensure that all vendors submit accurate invoices, especially where is a substantial pre-payment or early payment discount, are paid on time;<\/li>\n<li>Ensure that late payments are minimized, especially those that accrue penalties;<\/li>\n<li>Assist the Senior Program Manager to respond to donor requests for project information, including financial and operations reports;<\/li>\n<li>Assist the JSI\/Business Operations Manager with audit planning, preparation and completion for JSI\/South Africa;<\/li>\n<li>Collaborate with the JSI\/Business Operations Manager to ensure that the JSI South Africa country program is complaint with South African statutory requirements<\/li>\n<\/ul>\n<p><strong>2. Administration:<\/strong><\/p>\n<ul>\n<li>Oversee three (3) EPIC regional offices in South Africa to ensure efficient operations to support program implementation. This includes administration, procurement, staffing and risk management.<\/li>\n<li>Ensure standard procedures and accurate records for EPIC inventory management per JSI Operations Manual<\/li>\n<li>Oversee travel requests and support to all field staff working on the EPICI project and assist in ensuring compliance with travel policies and procedures;<\/li>\n<li>In collaboration with the JSI\/Business Operations Manager, assist the Senior Program Manager to disseminate changes in JSI policies and procedures to all staff;<\/li>\n<li>Supervise all EPIC financial and administrative staff;<\/li>\n<li>Attend the monthly technical meetings and lead the weekly F&amp;A meetings;<\/li>\n<li>Participate in monthly F&amp;A calls with the HO team<\/li>\n<li>Collaborate with the JSI\/Business Operations Manager for communicating with JSI\/SA central services \u00a0such as auditors, lawyers.<\/li>\n<li>Ensure adequate training is provided to F&amp;A teams and conduct visits to offices\/sites as needed.<\/li>\n<\/ul>\n<p><strong>\u00a03.\u00a0Contract Management:<\/strong><\/p>\n<ul>\n<li>Accountability for award compliance with USG regulations, JSI policy, and local laws.<\/li>\n<li>Ensure technical teams have received training in JSI policies and Award terms.<\/li>\n<li>Draft and administer procurement and consultant contracts and sub-grants, including the drafting and processing of amendments as necessary;<\/li>\n<li>Ensure that all vendors\/sub-contractors are sourced in accordance to JSI policy and award terms. \u00a0Maintain project-wide electronic and paper filing system for project<\/li>\n<li>Maintain system for tracking vendors contracts and grants performance terms and funding commitments. Provide monthly report on sub-contractors\u2019 progress and payments;<\/li>\n<li>Advise Senior Program Manager on JSI policy and award terms in compliance with USAID rules and regulations with project implementation of the JSI sub-award in South Africa and ensure compliance;<\/li>\n<li>Provide support and guidance to staff on contracts administration issues.<\/li>\n<\/ul>\n<p><strong>Qualifications and Experience:<\/strong><\/p>\n<ul>\n<li>Bachelor of Commerce Degree, Majoring in Accounting essential requirement; MBA degree an added advantage.<\/li>\n<li>Qualification in ACCA, CIMA or CTA an added advantage.<\/li>\n<li>5 years working experience in financial management and accounting systems at the senior level; USAID\/PEPFAR essential requirement.<\/li>\n<li>Extensive experience working with accounting software systems required.<\/li>\n<li>Demonstrable organizational skills will be an added advantage;<\/li>\n<li>Demonstrated attention to detail, ability to implement procedures, meet deadlines and work independently and cooperatively with team members is an essential requirement.<\/li>\n<li>Demonstrable strong communication and interpersonal skills required.<\/li>\n<li>Familiarity and understanding of country audit requirements will be an essential requirement.<\/li>\n<li>Excellent written and verbal communication and relationship building skills, especially in a cross-cultural environment, and ability to analyze and solve problems, persuade, network and negotiate will be an added advantage.<\/li>\n<li>Proven ability to solve problems independently without direct supervision is an essential requirement.<\/li>\n<li>Strong time management\/task prioritization skills will be an essential requirement.<\/li>\n<li>Extensive knowledge of Microsoft Excel and Proficiency in Microsoft Word and Access will be an added advantage;<\/li>\n<li>Knowledge of QuickBooks financial software will be an added advantage;<\/li>\n<li>Excellent oral and written English communication skills. Foreign language skills preferred.<\/li>\n<\/ul>\n<p>Closing Date for Applications:\u00a0<strong>15<sup>th\u00a0<\/sup>November 2019\u00a0<\/strong>after which,<strong>\u00a0it will be<\/strong>\u00a0<strong>rolling for consideration until we find a suitable candidate.\u00a0<\/strong>Interested candidates should submit a cover letter and resume as directed below.<\/p>\n<p>Via email (<em>Specify on the Subject Line:<\/em>\u00a0Senior Manager Finance and Operations) to\u00a0<strong><em><a href=\"mailto:za-recruitment@za.jsi.com\">za-recruitment@za.jsi.com<\/a><\/em><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>JSI Research &amp; Training Institute, Inc. (JSI), a Boston-based public health management firm dedicated to providing high quality technical and managerial assistance to public health programs throughout the United States&#8230;..<\/p>\n","protected":false},"author":1353,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[57,182,1],"tags":[],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>JSI Research &amp; Training Institute, Inc. 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