SARWatch works for participatory, transparent and accountable utilisation of extractive resources in a manner that optimises transformative social and economic benefits and inter-generational equity, with sensitivity to environmental and human rights impacts.<\/p>\n
<\/p>\n
<\/p>\n
Job Title: Admin and Finance Assistant<\/strong> The purpose of this\u00a0position\u00a0will provide administrative support to the programmes and finance teams and ensure the effective functioning of the SARW offices.<\/p>\n This role works across different teams within SARW and will ensure effective finance and general administration and flow of information between work streams.<\/p>\n Responsibilities:<\/strong><\/p>\n Administration Support:<\/p>\n Provide overall administrative support to the SARW Team including PA support to the Executive Director<\/p>\n Provide critical administrative support when organising SARW events<\/p>\n Maintain all the filing and documentation of the office.<\/p>\n Perform office management tasks as necessary including answering the telephone, e-mail, and mail management.<\/p>\n \u200bCommunication:<\/strong><\/p>\n Responsible for the preparation of correspondence, directives and comments on behalf of the SARW Director for his\/her signature and making follow-ups when required.<\/p>\n Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the SARW Director.<\/p>\n Help to ensure that SARW staff in all offices are constantly updated with relevant information about SARW activities and events.<\/p>\n Financial Administration:<\/strong><\/p>\n Ensure compliance with financial and other organisational policies and procedures.<\/p>\n Analyse the monthly bill, produce private bills for private usage where applicable and a summary report for review by management.<\/p>\n Support the management of the SARW budget priorities.<\/p>\n Assists the SFAO in budget preparation and tracking of budget spend.<\/p>\n Assists in the preparation of expense claims.<\/p>\n Arrange for timely sign off on expense claims with management.<\/p>\n Prepare and process external contractors\u2019 contracts and payments.<\/p>\n Develop and manage the Office budget and set out clear priorities and timelines, ensuring cost saving initiatives are implemented.<\/p>\n Prepare payments and reconciliation of SARW\u2019s creditors and manage all supplier queries<\/p>\n Assist with the preparation of budget and forecast reports.<\/p>\n Constantly review the cash flow position to ensure sufficient funds are on hand for disbursements.<\/p>\n Monitor and advise role players on the status of the budget.<\/p>\n Process financial transactions and ensure all entries are recorded against the appropriate budget category in the accounting system.<\/p>\n Prepare bank, petty cash and general ledger reconciliations.<\/p>\n Assist staff with technical requirements and problems that arises in the course of their duties.<\/p>\n Conduct asset counts, processing and the recording of the fixed asset register.<\/p>\n Reconcile the fixed asset register.<\/p>\n \u200bSARW Travel:<\/strong><\/p>\n Oversee and manage SARW’s travel processes and procedures.<\/p>\n Oversee the provision of efficient travel and related services and ensure SARW is always receiving competitive travel rates.<\/p>\n Advise staff members of any visa requirements and\/or work permits<\/p>\n Ensure all travel risks are identified and mitigated.<\/p>\n Reconciles all travel advances.<\/p>\n Manage and facilitate per diem payments if required.<\/p>\n \u200bOffice Management:<\/strong><\/p>\n Responsible for the upkeep of SARW offices and facilities.<\/p>\n Ensure compliance with SARW policies and procedures.<\/p>\n Oversee the procurement of office equipment and consumables.<\/p>\n Ensure that office equipment is in perfect working condition<\/p>\n Responsible for ordering and ensuring that the necessary supplies are available.<\/p>\n Ensure that the computer network is functioning properly and effectively and liaise with IT to assist with difficulties.<\/p>\n Requirements:<\/strong><\/p>\n
\nLocation: <\/strong>Johannesburg
\nReports to:<\/strong> Snr Finance and Admin Officer
\nRemuneration:<\/strong> Market related<\/p>\n\n