Accountable for specialist work outputs within defined quality standards, operating procedures and work routines.\u00a0As a Creditors\/Payments Administrator, you will be responsible to ensure excellent customer service to both internal and external stakeholders through exceptional Payment management of customer accounts & effective and efficient resolution of supplier queries.<\/p>\n
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Job Title: Accounts Payable Administrator<\/strong> Specification<\/strong> Qualifications and Experience<\/strong> Key Qualities<\/strong>
\nLocation:<\/strong> Cape Town, Western Cape, South Africa
\nReference:<\/strong> # #677
\nContract Type:<\/strong> Permanent<\/p>\n
\nKey Accountabilities and Outputs
\nAccounts Payable Administration
\n\u2022 Management of Supplier Payments aligned to policy
\n\u2022 Full and through understanding of the PTP process and procedures
\n\u2022 Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices to supplier statements
\n\u2022 Preparation and consolidation of all supplier reconciliations, documents to facilitate & support final payment decisions
\n\u2022 Reconciles processed work by verifying entries and comparing system reports to balances.
\n\u2022 Charges expenses to accounts and cost centres by analysing invoice\/expense reports; recording entries.
\n\u2022 Updates & reports creditors by totalling unpaid suppliers
\n\u2022 Maintains supplier records through monthly review of Supplier masterdata.
\n\u2022 Verifies validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and from suppliers.
\n\u2022 Resolves valid or authorized claims by entering adjusting entries.
\n\u2022 Resolves payments by examining supplier statements, supplier history, payment terms; coordinating contact between creditors and internal departments
\n\u2022 Issuing of monthly supplier statements
\n\u2022 Pays vendors by monitoring discount opportunities, and resolving purchase order contract, invoice, or payment discrepancies and documentation.
\n\u2022 Ensures credit is received for outstanding memos\/claims.
\n\u2022 Verifies vendor accounts by reconciling monthly statements and related transactions.
\n\u2022 Maintains historical records by filing documents.
\nAdherence to the health, safety and environmental standards
\n\u2022 Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee
\n\u2022 Ensure compliance to all relevant legislation
\nGeneral
\n\u2022 Conversant with relevant business information, policies, processes and procedures
\n\u2022 Maintains expected performance standards
\n\u2022 While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description.<\/p>\n
\n\u2022 National Diploma \/ NQF 6 (Preferred)
\n\u2022 Up to 3 years experience (Operational) FMCG, experience in a creditors department<\/p>\n
\nCritical Success Factors
\n\u2022 Financial understanding & accuracy
\n\u2022 Proficient with all Microsoft Office tools & preferably an Advanced Excel user
\n\u2022 Analytical mind, organized, precise and meticulous
\n\u2022 Ability to take initiative, learn quickly and strive for results
\n\u2022 Excellent communication skills both verbal and written
\n\u2022 Strong team player
\n\u2022 Conscientious with follow-up & feedback
\n\u2022 Diploma in creditor\u2019s management would be advantageous
\nCommunication
\n\u2022 Routine communication with customers or clients
\nProblem Solving
\n\u2022 Proactive identification of problems that are concrete and procedural, apply known solutions in line with guidelines provided or escalate more difficult problems to superiors.
\nRelationships Maintained
\n\u2022 Others outside the organisation
\nBehavioural Competencies
\nPlanning and Organising
\n\u2022 Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
\n\u2022 Able to prioritise activities and resources, ensuring that results are achieved effectively.
\n\u2022 Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.
\nCustomer Relations
\n\u2022 Asks questions to identify customer needs or expectations
\n\u2022 Follows through and meets personal commitments to others on time
\n\u2022 Takes responsibilities seriously and consistently meets the clients\u2019 expectations for quality, service, and professionalism.
\n\u2022 Continuously monitors delivery to make sure the customer is receiving good service
\n\u2022 Shows a strong commitment to exceeding customer expectations
\n\u2022 Able to own responsibility for mistakes, apologise and make suitable changes to services
\nContinuous Improvement
\n\u2022 Increases performance expectations when success has been achieved
\n\u2022 Seeks out sources of information, including trade associations, \u201cbest practice\u201d companies, customers, peers, subordinates, etc.
\n\u2022 Finds ways to fast-adapt improvement ideas to work processes
\n\u2022 Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements
\nCollaboration
\n\u2022 Helps others with their work.
\n\u2022 Meets commitments to team members or others in the organisation.
\n\u2022 Actively contributes to team discussions and the accomplishment of team work plans.
\n\u2022 Shares expertise and resources to help others address their needs.
\n\u2022 Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results.
\n\u2022 Actively keeps all stakeholders informed.
\n\u2022 Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the team\u2019s direction.
\nLegal and Ethical Conduct
\n\u2022 Keeps current with all the laws and company policies that govern one\u2019s work activities, or seeks counsel before acting
\n\u2022 Conforms with all laws and company policies that govern one\u2019s work activities
\n\u2022 Keeps abreast of changes in standards applicable to one\u2019s profession
\n\u2022 Acts in accordance with conventional ethical and professional standards
\n\u2022 Takes action to enforce legal, policy, ethical and professional requirements; exposes violations<\/p>\n