South Africa has the highest number of people living with HIV in the world \u2013 over 7 million people. To turn the tide on HIV and AIDS, we need to bring all sectors of society together and strengthen the community systems that support people.\u00a0NACOSA is a networking organisation that brings communities together to tackle HIV and its impact on vulnerable people. We have a strong track record of working with donors, government and communities to strengthen community systems and turn the tide on HIV, AIDS and TB.<\/p>\n
We do this through mobilizing our network of over 1,900 organisations, promoting dialogue between government and affected people, building capacity with accredited training, mentoring and technical assistance and channeling resources to support service delivery on the ground, particularly for children and youth, key populations and women and girls.<\/p>\n
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Job Title: Senior Finance Officer<\/strong> Specification<\/strong> Job Summary:<\/strong> Responsibilities:<\/strong> SUB AWARDEE SELECTION, BUDGETS AND CONTRACTING RECEIVE REPORTS FROM SUB AWARDEES AND PERFORM QUALITY CONTROL PROCEDURES THEREON:<\/strong><\/p>\n COMPLETENESS PROCEDURES<\/strong> VALIDITY AND ACCURACY PROCEDURES<\/strong> PAYMENT RECOMMENDATION<\/strong> FEEDBACK TO SUB AWARDEES<\/strong> FINALISATION<\/strong> SUB AWARDEE MENTORING & TRAINING<\/strong> 2. FUNDER COMMUNICATION AND REPORTING<\/strong> 3.PROCUREMENT AND PAYMENTS<\/strong> 4.AUDIT AND OTHER<\/strong><\/p>\n \u2022Assist with audit requests made by NACOSA\u2019s auditors and the sub-awardees auditors. Minimum Required Qualifications:<\/strong>
\nLocation:<\/strong> Pretoria, Gauteng, South Africa
\nReference #:<\/strong> 2021005
\nContract Type:<\/strong> Contract 36 Months
\nSalary:<\/strong> Market Related<\/p>\n
\nThe Senior Finance Officer (Senior Grants Officer) is an integral member of the SIB Finance management team that contributes toward the internal financial control systems. The position will support the Finance Manager in the efficient and effective monitoring and running of the financial administration and donor reporting as well producing monthly management reports.<\/p>\n
\nThe position requires significant liaison with internal Medical Research Council (MRC) national and provincial units and staff. Proven work experience in preparation of budgets, funder reporting, monthly accounts and reports, including a chart of accounts up to balance sheet is required. Ability to handle the internal auditing to ensure compliance to internal, funder and statutory requirements, standards and procedures. Proven work experience in a similar accounting position, preferably in the non-profit sector, supported by a tertiary qualification in Accounting. Completion of SAICA articles will be given preference. Strong planning and time management skills, along with excellent communication and correspondence capability are essential, as is the need to deal with all stakeholders and staff.<\/p>\n
\n1.SUB AWARDEE MANAGEMENT<\/strong><\/p>\n
\n\u2022Assist with selection of Sub Awardees.
\n\u2022Assist with setting up budgets for various Sub Awardees.
\n\u2022Assist with contracting of Sub Awardees.
\n\u2022Draft and send Management Letters to Sub Awardees as and when required.
\n\u2022Initiate and compile Sub Awardee budget amendments, as required from time to time.
\n\u2022Maintain tracking sheet for all Sub Awardee budget amendments and identify when new grant agreements need to be signed.
\n\u2022Track and follow up Sub Awardee VAT registration.
\n\u2022Maintain the overall Sub Awardee asset register and perform verifications when visiting sub-awardees.<\/p>\n
\n\u2022Maintain the database tracking sheet with appropriate dates Sub Awardee reports have been received.
\n\u2022Perform completeness checks in line with the SOP.
\n\u2022Report on sub-awardees that are not-complying \/ any other matters.
\n\u2022Liaise with stakeholders to get the reports to a state they are complete and ready for further review.<\/p>\n
\nPerform verification procedures on sub-awardee reports for:
\n\u2022Cash recons.
\n\u2022Analytical procedures on actual expenditure vs budget.
\n\u2022Detailed procedures on a sample of expenditure reported.
\n\u2022Prepare a notice of findings (report to the sub-awardee on weaknesses identified).
\n\u2022Prepare a rating of the sub-awardee report for the month.<\/p>\n
\n\u2022Calculate a reasonable payment for recommendation.
\n\u2022Payment recommendation tool completed.
\n\u2022Meet with the Programme Specialist, M&E Officer and other support staff to discuss findings and to compare finance vs. performance.
\n\u2022Prepare a payment requisition with supporting documentation.
\n\u2022Oversee the monthly overall Sub Awardee reporting process and ensure Sub Awardee reports are reviewed, payment recommendation meetings are held and reports are finalised and paid timeously.<\/p>\n
\n\u2022Return the final reviewed report to the sub-awardee in time.
\n\u2022Provide feedback to the sub-awardee on the report.<\/p>\n
\n\u2022Process the monthly Sub Awardee expenditure reports into Accounting Software.
\n\u2022Agree the Accounting Software report balances to the sub-Awardee\u2019s report
\n\u2022Completion of Quarterly total Sub Awardee Accounting Ledger vs Reports tracking sheet.<\/p>\n
\n\u2022To identify sub-awardees that require training and\/or mentoring
\n\u2022Provide training on finance and governance needs identified
\n\u2022Monitor the grant conditions as per the grant agreement with the sub-awardees
\n\u2022Maintain a permanent file for each sub-awardee (contract, changes to contract \/ budget, bank details and other).
\n\u2022Provide input into training materials and needs, sub-awardee financial policies and procedures.<\/p>\n
\n\u2022Support Grants Finance Manager with collating budgets and expenditure amounts and putting together quarterly \/ ad hoc funder reports.
\n\u2022Assist with monthly \/ periodic Grant cash reconciliations.
\n\u2022Assist with disbursement requests to funder.
\n\u2022Attend funder meetings as and when required.<\/p>\n
\n\u2022Review and approve orders against NACOSA finance policy and SIB Budget.
\n\u2022Assist with procurement for the SIB grant including:
\noDraft TOR for tenders.
\noReview submitted proposals against set criteria.
\noAttend Procurement Committee meetings.
\noAssist with contracting of service providers.
\noManage service provider contracts throughout the grant period including initiating payments, reviewing and filing delivery notes and other deliverables as per the service provider contract.
\n\u2022Assist with releasing SIB grant payments.
\n\u2022Assist with processing \/ coding of SIB grant payments in Accounting Software.<\/p>\n
\n\u2022Assist with management\u2019s requests relating to sub-awardees, collate management requests and ensure submitted to management timeously.
\n\u2022Identify high risk sub-awardees that may require an audit or site visit. Maintain database of site visit findings for all sub awardees and ensure findings are followed up and addressed.
\n\u2022Conduct internal audits or site visits on sub-awardees that were identified.
\n\u2022Close-out procedures on sub-awardees where the grant agreement is ended, collate close out reports and ensure submitted to management for review.
\n\u2022Assist with and perform month-end and year-end financial procedures.
\n\u2022Other ad-hoc tasks that may require assistance by the finance and grant management team
\n\u2022Periodic spending reports to be shared with programme staff as and when needed.
\n\u2022Assist programme and other staff with any budget \/ finance queries as and when needed.<\/p>\n
\n\u2022Academic degree in Accounting;
\n\u2022Minimum 2-5 years\u2019 accounting work experience of which at least 2 years as a senior accountant \/ finance officer;
\n\u2022Fluent in English and a local language (written and spoken);
\n\u2022Strong interpersonal skills;
\n\u2022Proven experience in mentoring and training;
\n\u2022Proven experience in setting up budgets and financial reports to stakeholders;
\n\u2022Advanced computer literacy in Microsoft Word, Outlook, Excel, Access, and an Accounting Package.
\n\u2022Willingness to travel nationally.
\n\u2022Previous experience in the NGO sector will be beneficial.<\/p>\n